Supervisory Management Analyst

Full Job Description

This position in located in the Payroll Support Service (PSS), Financial Payroll Service (FPS), Financial Services Center (FSC) in Austin, Texas.

The position is responsible for assisting with the relationship with VA's payroll provider, the Defense Finance and Accounting Service, ensuring more than 400,000 employees are paid timely and accurately.

PSS is also responsible for ensuring accurate functioning of systems as it relates to payroll processing.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/03/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Demonstrated experience in developing procedural guidance and assisting in policy development for all payroll matters.

Experience working with managers and program officials to implement changes, providing advice where possible, which would reduce any adverse effects.

Demonstrated experience applying current and future business processes to ensure new system or enhancements integrates with the various components of the payroll system and meets the agency's business needs.

Functional experience working with Federal payroll systems and processes and experience implementing major system changes within financial organizations You will be rated on the following Competencies for this position: Administration and Management Analysis and Problem Solving Compliance Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is sedentary and is performed, for the most part, while seated comfortably at a desk or table. Some physical exertions include standing, walking, climbing, and lifting.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies.

To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.

To be found well qualified, applicants must meet the following qualifications: The ideal candidate possesses in-depth knowledge in the planning, coordination, and execution of business functions.

These include resource allocation and production management.

They have a profound understanding of Payroll Systems such as the Defense Civilian Pay System (DCPS) Veterans Affairs Time and Attendance (VATAS), CDW, OFMR, HR SMART and others.

This encompasses familiarity with the policies, procedures, rules, and regulations pertinent to payroll and HR processing.

Ability to effectively prepare written documents, reports, and studies that describe the VA's HR/Payroll and time and attendance processes and system functionality to justify and negotiate approval of changes to processes and systems relating to management of VA's human capital.

The candidate demonstrates excellent written communication skills, expressing facts and ideas clearly and concisely in a well-organized manner.

They are knowledgeable about the procedures required for assessing, evaluating, and monitoring programs or projects to ensure compliance with Federal laws, regulations, and guidance.

The candidate is adept at the process of discovery, which involves diagnosing problems or issues, identifying and collecting relevant information, formulating and evaluating alternative solutions or courses of action, and selecting or recommending the most suitable solution or course of action.

Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Local Commuting Area: The local commuting area for this position is defined as a radius of 50 miles from Austin, TX.

This includes all locations that fall within a 50 mile driving distance from 8000 Metropolis Drive, Austin, TX 78744 Major Duties:

The initial application review cut-off for this job announcement is 50 applications. The first 50 applications received will be considered first.

Applications received after the initial cut-off number (50 applications) may not receive consideration unless otherwise requested by management.

If management requests additional certificates, applicants will continue to be reviewed in groups of 50 in the order they applied.

Note: Submitting multiple applications will change the order in which your application is reviewed.

Major Duties: Supervises a section in analyzing organization's administrative needs, advising senior leaders of issues, coordinating with DFAS to ensure compliance with new initiatives, conducting organizational needs assessments, coordinating, and drafting the responses to upper management on status of new policy implementations to DFAS systems.

Supports and compiles metrics in support of Senior Executive initiatives. Analyzes management techniques, processes, and styles for improving organizational effectiveness.

Identifies ways to improve or enhance current systems and programs to ensure services meet management's business objectives.

Analyzes and evaluates on a quantitative or qualitative basis, the effectiveness of a wide range of programs or operations in meeting established goals and objectives with long-term goals and results.

Makes use of basic and advanced quality tools to accomplish analysis. Trains and facilitates others in the use of quality tools and techniques.

Provides management advice and recommendations to Division Chiefs on cause and effect of system upgrades/changes.

Provides advice on the distribution of workload among personnel in section and the skills mix or categories of employees needed to do the work.

Develops organizational proposals, which involve extensive analysis prior to recommending significant changes in workforce distribution, positions, and/or functional responsibility.

Works across program areas to develop manpower utilization proposals requiring approval of upper management. Employs techniques, which analyze staff skills, budget impact and cost / benefit.

Uses detailed analysis to support recommendations. Work Schedule: Mon- Fri 8:00am - 4:30pm Compressed/Flexible: Available with supervisory approval.

Telework: Ad hoc telework (situational telework) available as determined by the agency policy. Virtual/Remote: This is not a virtual position.

Position Description/PD#: PD208180 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Supervisory Probationary Period: Applicants selected for this position may be required to serve a one-year supervisory probationary period.

Failure to successfully complete the supervisory probationary period will result in the employee being reassigned to a position in the agency of no lower grade and pay than the one the employee left to accept the supervisory or managerial position.