Supervisory Health System Specialist

Full Job Description

This position is located within the Health Administration Service (HAS) at the Clarksburg VA Medical Center.

The primary purpose of this position is to serve as Chief providing overall management and leadership of the service.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/09/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: Undergraduate and Graduate Education: Major study--hospital administration, health administration, or related fields such as business or public administration with course work in health care administration.

NOTE: Transcripts required.

OR, Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

OR, Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan.

Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

GS-13 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Provides input in regards to the budgeting, contracting and financial management of assigned sections.

Responsible for guidance and implementing programs for workload data integrity and program success. Directs development of personnel documentation and personnel actions for assigned section.

Directs the program management of the office for matters involving staffing, recruitment, promotions, awards, position classification, training and disciplinary actions.

Ensures that procedural, legal and administrative requirements of the programs under direct supervision are met.

You will be rated on the following Competencies for this position: Administration and Management Decision Making Leadership Planning and Evaluating Interpersonal Effectiveness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary, although some walking is involved in assessing operational space and evaluating problems.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties include but are not limited to: Provides high-level program management, integration, and leadership.

Responsible for the management and execution of business activities, critical support services, and long-rang strategic planning for the Clarksburg VA Medical Center.

Directs, manages, and supervises the planning and execution of financial processes, human resources management, corporate information management, business planning, personnel resource assignments and skill development.

Oversees critical support services such as legal, risk management, and special staff functions within the service. Formulates and issues policies, and guidance.

Required to exercise an extraordinarily high level of managerial competence, technical supervisory skills, and high level of functional expertise. Plans, organizes and assigns work to subordinates.

Prepares request for filling vacancies to meet workload requirements. Establishes performance standards, ensures equity in performance standards, and evaluates subordinates performance.

Evaluates the overall effectiveness of the operation in terms of mission accomplishment, quality standards met, procedural, policy, regulatory compliance, and technical competence.

Represents the service at high-level meetings with key officials of other agencies, industries, academia, state and local governments.

Develops both long and short-term goals, policies and plans for the organization by coordinating the medical administration needs of the medical center.

Responsible for effective leadership in planning, organizing, directing, and controlling all operations of the VA Medical Center Resource Management Program.

Work Schedule: Monday through Friday 8:00am-4:30pm Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Health System Specialist/PD240050 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized