SUPERVISORY FINANCIAL SPECIALIST

Full Job Description

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This position is located in the Army Comptroller Division in the US Property and Fiscal Office (USPFO).

This is an Army National Guard Dual status technician position. Dual Status technician require military membership, compatible military skill assignment and classification.

DEFINITION OF AREA(S) OF CONSIDERATION: Area 1 = On-board technicians currently assigned to NGLA-JRM (J8) of the Louisiana National Guard.

GENERAL EXPERIENCE: Must possess military and civilian experiences, completed military and civilian education, learned skills, obtained knowledge, endorsed abilities, and training program accomplishments skilled in collecting and analyzing data effectively, efficiently, and accurately; ability to clearly enunciate English without impediment of speech that would interfere or prohibit effective communication; ability to write English in reports and presentation formats; ability to communicate clearly and effectively; skilled in presenting formal training presentations and briefings; and, skilled in applying procedures and directives by reading and interpreting program material.

SPECIALIZED EXPERIENCE: Must possess at least One (1) year of specialized experiences at the GS-11 level; AND/OR at least Thirty-six (36) months experience of broadening finance, resource management, accounting and/or audit program experiences in leading, planning and scheduling program work in a manner that promotes smooth flow and even distribution of assigning work requirements; experiences included training and guiding employees on finance programs and assigning tasks; experiences involved balancing finance program work requirements, finance and budget program policies, and providing advice, mentoring, and direction on a wide variety of tasks; and, addressing employee performance issues; experienced in structuring assignments that created effective and efficient procedures with measured and improved task processes.

CONDITIONS OF EMPLOYMENT & NOTES: 1. This is an Army National Guard dual status technician position which requires military membership. 2.

Must be able to obtain and maintain a secret security clearance of the position. 3.

Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission. 4.

May occasionally be required to work other than normal duty hours; comp-time and/or overtime may be required. 5.

This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968.

An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.

Certification Level 2: THIS IS A FINANCIAL MANAGEMENT Level 2 Certified position designated as such in accordance with the National Defense Authorization Act (NDAA) 2012, Public Law 112-81, Subtitle F-Financial Management, section 1051, amending 10 United States Code, section 1599d.

Incumbent of this position is required to comply with all Department of Defense and Department of the Army requirements of this certification program.

This certification requirement is a condition of employment for this position. Failure to obtain this certification within the required time may subject the incumbent to adverse action. Major Duties:

Duties & Responsibilities: 1. Exercises supervisory personnel management responsibilities. Advises and provides counsel to employees regarding policies, procedures, and directives of management.

Selects or recommends selection of candidates for vacancies, promotions, details, and reassignments in consideration of skills and qualifications, mission requirements, and EEO objectives.

Develops, modifies, and/or interprets performance standards. Explains performance expectations to employees and provides regular feedback on strengths and weaknesses.

Holds employees responsible for satisfactory completion of work assignments. Appraises subordinate workers performance ensuring consistency and equity in rating techniques.

Recommends awards when appropriate and approves within-grade increases. Hears and resolves employee complaints and refers serious unresolved complaints to higher level management.

Initiates action to correct performance or conduct problems. Effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious disciplinary matters.

Prepares documentation to support actions taken. Identifies employee developmental needs and provides or arranges for training (formal and on-the-job) to maintain and improve job performance.

Encourages self-development. 2.

Manages, directs, and executes wide spectrum pay operations (Military Pay, Civilian Pay, Accounts Payable, and Travel Pay) for States USPFO customers which requires the development of policies and procedures unique to each command in an environment of constantly changing priorities and missions.

Develops policies, coordinates, and performs all military pay functions for organizations at all levels of serviced installations.

Develops an effective implementation of Standard Operating Procedures (SOPs) for all areas of responsibility; and ensures that training needs are planned and implemented on a timely basis to meet constantly changing policy and procedures.

3. Confers and resolves all problem areas related to the branch's administrative and functional responsibilities in relation to DCPS and its related accounting interfaces.

Ensures the accurate processing of payroll, debts, and miscellaneous entitlements, while applying quality assurances techniques.

Assists with resolving complex functional problems within the pay system and affected customers.

Develops recommendations for actions under uncertain conditions and short and rapidly changing program deadlines, facilitates the resolution of controversial payroll problems for the serviced State USPFO customers, and helps ensure proper interfaces with appropriate DoD and other financial systems.

4. Conducts analysis to determine the effectiveness of operations, compliance with established policies and procedures, reliability of transactions and validity of supporting documentation.

Manages the review of a variety of financial policies, guidelines, data, documents, reports, processes, and procedures to determine trends preventing accurate payments.

Identifies actual and potential problem areas and develops actions and taskings to improve operations, correct deficiencies and resolve all discrepancies, differences and problems posed by internal and external sources.

5.

Exercises accountability and leadership oversight of audits and operational reviews performed by the Internal Control and Quality Review units to ensure correct and proper execution of DoD guidance, policies, and procedures with respect to all previously mentioned pay operations.

Advise senior leaders of findings and recommendations for corrective action and coordinates with appropriate directorates to improve pay processes. 6.

Coordinates and participates in the development and presentation of pay policy and execution training for customers and staff.

Incorporates new ideas and methodologies and applies new and innovative practices as appropriate. Monitors the organization's internal metrics and other performance measurement indicators.

Tracks customer satisfaction and takes appropriate actions to improve customer service when needed. 7. Participates in formal and informal management planning, policy, and decision-making sessions.

Participates in conferences, workshops and other meetings with key pay personnel and Defense Agency representatives concerning financial matters involving the changing of mission requirements, new laws and/or directives and reports any questions of unprecedented pay entitlements.

Advises on the legality of entitlements and collection actions and recommends policy on operational interfaces with serviced activities.

Reviews all responses to congressional inquiries to ensure accuracy and consistency with policy and regulatory guidance. Resolves pay and entitlement problems unique to the customer.

Establishes and maintains internal control procedures to protect against fraud, waste, and abuse. 8. Performs other as duties as assigned.