Supervisory Budget Analyst

Full Job Description

The Supervisory Budget Analyst will manage the formulation, preparation, justification, and execution of the budget for the Tibor Rubin HCS in Long Beach, CA.

The HCS have affiliated teaching, complex sharing arrangement's, a research program and community-based and contracted outpatient clinics, and many specially funded programs, each with its own set of federal mandates, funding, and accountability requirements.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/04/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

GS-12 You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: providing management with independently produced, accurate, and timely analyses of funding and expenditure situations throughout the fiscal year to ensure management has knowledge of the financial position of the facility at any given time; Provides technical and administrative supervision to the budget department staff; Developing and maintaining computer programs relating to all aspects of personal services costs, FTEE levels and budget execution, ensuring that each program has an adequate funding level but not excessive for its needs; Serve as point of contact for all budgetary reports required by VACO, VISN offices, public affairs, other private or government organizations, and HCS Executive management (must be in resume).

You will be rated on the following Competencies for this position: Data Management Decision Making Financial Management Leadership Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary with some light exertion related to walking to and from meetings, lifting light books and papers to and from the work site.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

The Supervisory Budget Analyst will manage the formulation, preparation, justification, and execution of the budget for the Long Beach VA Healthcare System.

Long Beach HCS has affiliated teaching, complex sharing arrangement's, a research program and community-based and contracted outpatient clinics, and many specially funded programs, each with its own set of federal mandates, funding, and accountability requirements.

Prepare the facility's budget by employing a wide scope of analytical devices that include analysis of historical patterns, cost benefit and trend analyses, operating accounts, and salary projections.

Provide management with independently produced, accurate, and timely analyses of funding and expenditure situations throughout the fiscal year to ensure management has the knowledge of the financial position of the facility at any given time.

Actively participates with the CFO and other management officials in formulating major operating policies and plans for the budget period and developing instructions and policies for use by operating officials in the preparation of budget estimates.

Maintain close working relationships with the various GLA service departments to coordinate budgets, funding requirements and meeting deadlines for Agency requests.

Complete assignments in compliance with Federal Appropriation Law and in such a manner that facility, VISN, and VACO performance measures and financial indicators are met.

Develop and maintains data tracking methodology to provide a pool of essential information about FCP spending, utilization, and workload.

Provide general oversight and communicates regular reports to the CFO and Executive Management on the topics such as outstanding expense reports, unpaid travel credit cards, violations to local travel policy and other items of interest.

Develop computer programs relating to all aspects of personal services costs, FTEE levels and budget execution, ensuring that each program has an adequate funding level and oversees excess or under funding.

Identify underperforming programs within the operating plan, recommends reprogramming of funds as required, and projects funding needs or surpluses.

Prepare cost benefit analyses to aid in allocation or redistribution of funds, and reviews estimates from program officials and appraises their validity.

Point of Contact for all budgetary reports required by VACO, VISN offices, public affairs, other private or government organizations, and HCS Executive management.

Provide technical and administrative supervision to the budget department staff.

Oversees the daily operation of the Budget department, ensuring that HCS policies and priorities are being followed in accordance with the underlying concepts of Appropriations Law.

Develop performance standards and evaluates work performance of subordinates.

The incumbent hears and resolves minor complaints from employees; refers group grievances and more serious unresolved complaints to a higher-level supervisor or manager; effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious cases.

Plan training and development with subordinate employees to assure they acquire and maintain both technical competencies in their fields and cross training in related fields.

Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m.

Virtual: Not Authorized Telework: Ad-Hoc Position Description/PD#: Supervisory Budget Analyst/PD13862A Relocation: Not Authorized Recruitment: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required