Staff Assistant

Full Job Description

This position is located in the office of the Executive Director of Facilities Operations, House Office Buildings, Architect of the Capitol (AOC) within the Administrative and Operational Support Section reporting to the Administrative Officer.

The incumbent is responsible for supporting continuity of operations for the office and day-to-day administrative actions.

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position.

You must meet all eligibility and qualifications requirements by the closing date of the job announcement.

Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions.

It is available for your review on the OPM web site at General Schedule Qualification Standards.

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled.

To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

GS-9: Applicants must have at least 52 weeks of specialized experience equivalent to the GS-7 grade level in the Federal Service.

Specialized experience includes: Performing a variety of miscellaneous technical, planning and administration duties in support of the office, such as providing customer service to organizational personnel; and Preparing various correspondence, forms and reports and initiating and obtaining signature of the approving authority on staff actions.

--OR-- You may substitute education for specialized experience as follows: Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B.

or J.D., if related. --OR-- You may qualify by a combination of experience and education.

Only graduate level education in excess of the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education.

GS-11: Applicants must have at least 52 weeks of specialized experience equivalent to the GS-9 grade level in the Federal Service.

Specialized experience includes: Developing and/or revising administrative standard operating procedures (SOPs) and maintaining and updating office files; Researching, preparing and forwarding policy memoranda that inform personnel of changes in policies and procedures; and Composing and preparing responses to correspondence on subjects where policy and precedence are established.

--OR-- Ph.D.

or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., Must be related to position --OR-- Combination of specialized experience and education.

Major Duties:

Duties are stated at the GS-11 level. If selected at the GS-09 level, candidate will have non-competitive promotion potential to the GS-11 level.

Responsibilities include performing administrative support, responding to inquiries, scheduling meetings and arranging logistical details, preparing a variety of confidential documents and reports, producing staff meetings agendas and minutes, performing diversified duties in support of the Executive Director and Deputy Executive Director, conveying information regarding jurisdictional functions and procedures, coordinating assigned projects and site activities and ensuring efficient operation of support functions.

Duties include, but are not limited to: Compile reports from various sources for the purpose of analyzing issues, ensuring compliance with organizational policies and procedures and/or monitoring program components.

Prepare correspondence and memoranda in final form; compose and prepare replies to key officials.

Manage the Executive Director's and/or the Deputy's schedule, to include meetings, appointments, events and activities.

Coordinate daily calendars, appointments and events, serving as the point of contact for modifications and arranges conference calls.

Facilitate internal and external communications, distributing information and scheduling presentations.

Design, plan and conduct research on administrative issues of substantial complexity and impact under the guidance of a higher graded assistant.

Serve as main point of contact with House support offices (e.g. Sergeant at Arms, Information Technology Division (ITD), Legislative Public Affairs, Committee on House Administration, U.S.

House of Representatives Chief Administrative Officer, U.S. Capitol Police, Clerk's Office) to coordinate services, policy changes, and facility needs. Perform both general office duties (e.g.

answering telephones, typing, scanning and filing) and advanced administrative support activities that require independent judgment and a thorough knowledge of policies and procedures.

Develop effective contacts with Architect of the Capitol and Congressional Staffs. Carry out special projects as needed for the purpose of maintaining an effective end product and workflow.

Perform other related duties as assigned.