Special Assistant

Full Job Description

This position is located in the Department of Health & Human Services (HHS), Centers for Medicare & Medicaid Services (CMS), Office of Strategic Operations and Regulatory Affairs, Front Office.

As a Management Analyst, GS-0343-13, referred here as a Special Assistant, you will serve as an external customer service rep./internal operations coordinator toa ddress public concerns, facilitate daily operations, taking special projects, and overseeing budget and contract management functions.

ALL QUALIFICATION REQUIREMENTS MUST BE MET BY THE CLOSING DATE OF THIS ANNOUNCEMENT.

Your resume (limited to no more than 2 pages) must include detailed information as it relates to the responsibilities and specialized experience for this position.

Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating.

This will prevent you from being considered further.

In order to qualify for the GS-13 position, you must meet the following: You must demonstrate in your resume at least one year (52 weeks) of qualifying specialized experience equivalent to the GS-12 grade level in the Federal government, obtained in either the private or public sector, to include: - Evaluating organizational processes and procedures to develop management studies, analyses, or recommendations that enhance organizational effectiveness, and - Coordinating between internal and external stakeholders for public inquiries or routine requests using internal tracking systems to ensure timely, legally compliant responses, and - Managing operational program budgets, fund allocations, expenditures, or routine financial reporting to support decision-making, and - Executing acquisition activities such as contract procurements or interagency agreements to ensure compliance with federal procurement and financial regulations.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Click the following link to view the occupational questionnaire: https://apply.usastaffing.gov/ViewQuestionnaire/12866659 Major Duties:

• Evaluate the effectiveness of existing policies and review new policy and legislative initiatives for potential impact to the office.
• Serve as a Freedom of Information Act (FOIA) Coordinator to track and handle external communications with requestors on the final disposition of their cases.
• Develop and manage operating budgets to include: reviewing, controlling, assigning, adjusting and reassigning money and materials to meet the office changing priorities and needs.
• Serve as a Contracting Officer's Representative (COR) on contracts formulating contracting strategies, preparation of procurement packages and development of statements of work (SOW).
• Collaborate with top management officials and other Federal agency contact to coordinate and obtain information related to specific small