Senior Administrative Program Specialist, MC-301-4A

Full Job Description

This position is located in the Office of the General Counsel (OGC), Millennium Challenge Corporation (MCC).

Although the position is advertised equivalent to GS-13, MCC uses a pay-band system to compensate employees. This position is pay band 4A which is generally equal to GS-13.

To qualify for Pay Band 4A applicants must meet the following: Qualifying experience for Pay Band 4A includes one year of specialized experience (comparable to the Pay Band Bx or GS-12 or equivalent non-federal experience), which is directly related to the work of this position, and which has equipped the applicant with the knowledge, skills, and abilities to successfully perform the duties of the position.

For this position, examples of specialized experience are: providing programmatic and administrative support to senior executives, particularly in a legal environment; coordinating administrative program operations and activities such as work flow management, scheduling, overseeing travel plans and itineraries, preparing and reviewing correspondence, and managing travel, budget, contracts, scheduling, etc.; developing and managing tracking and reporting tools to track work activities, correspondence, prepare reports, coordinate meetings and other activities, etc.; conducting research and analysis related to program operations and generating briefing materials; drafting correspondence, recommendations, reports, and memoranda; and reviewing and editing documents for accuracy.

Note: This experience MUST be well documented within your resume or application. Highly Desirable: Experience as a Contracting Officer Representatives (COR).

Please include this experience in your resume. Time-in-Grade: Time-in-grade requirements apply.

You must have one year of Federal service equivalent to Pay Band 4b or GS-12 to be eligible for Pay Band 4A.

Applicants are strongly encouraged to ensure the work history portion thoroughly documents the duties, responsibilities, and accomplishments that are directly related to this position in order to verify specialized experience.

A new hire's direct and overall experience are critical factors in determining a salary offer. It is important that your resume fully reflects all of your directly related work experience.

Salary offers include three key factors: The selectee's directly related experience at the same level as the position. The selectee's overall experience in a particular area.

The salaries of employees in similar positions and with similar levels of experience. MCC also takes the selectee's skill set into account.

Applicants should note that salary offers seldom fall near the upper end of the salary range listed in the vacancy announcement.

Salary may be set from the minimum to the midpoint of the salary range of the pay band.

In some instances, based on a selectee's extensive experience directly related to the position, salary may be set at or above the mid-point up to the maximum salary for that pay band.

See information on MCC base pay ranges and salary structure (https://www.mcc.gov/careers/compensation/. Major Duties:

Provides programmatic and administrative support to the Vice President/General Counsel (VP/GC) and the Deputy Vice President/Deputy General Counsel (DVP/DGC) and, at the direction of the VP/GC or DVP/DGC, other members of OGC staff.

Performs a variety of confidential and special assignments, including preparation of materials for meetings, communication, liaising with the MCC Board of Directors, scheduling, and logistics.

Drafts correspondence, recommendations, reports, and memoranda. Serves as the administrative team leader for all Corporate Secretary support functions.

Coordinates complex sets of documents under high pressure deadlines and conducts detail-oriented quality control of written work products for accuracy.

Serves as the liaison for all communication, scheduling and other administrative matters applicable to MCC Board of Director meetings Drafts and drives timeline for Board meetings.

Provides support on proper creation and storage of classified documents, performing declassification reviews, and maintaining classified materials register.

Drafts sensitive correspondence in final form for the supervisor's signature. Leads preparation and tracking of OGC budget., status of expenditures and other budget matters.

Assists with MCC contracting activities and manages the OGC purchase card.

Provides research and analysis related to MCC/foreign assistance topics, generating briefing materials and coordinating departmental learning activities.

Provides substantial administrative support to ensure office programs are carried out in an effective and efficient manner (workflow management, scheduling, overseeing travel plans and itineraries, preparing and reviewing correspondence, and managing OGC records.

Supports the OGC team in responding to Freedom of Information Act requests, including tracking requests and monitoring deadlines, managing litigation timelines, tracking deadlines and monitoring document requests.

Performs other duties as assigned.