Summary

This job is for an administrative assistant in the Michigan State Police's Risk Reduction and Recovery Section, where you'll handle tasks like preparing letters, keeping records for grants and office files, helping with training materials and presentations, and taking notes during meetings.

You'll also support the section manager and back up other assistants as needed.

It's a good fit for someone with solid office experience who enjoys organizing details and working in a team-oriented government environment focused on public safety.

Key Requirements

High school diploma or equivalent education
Four years of office experience in administrative support
At least one year equivalent to advanced 8-level administrative support (e.g., Secretary E8 or Legal Secretary E8)
Alternatively, two years equivalent to experienced E7-level administrative support (e.g., Secretary 7 or Legal Secretary 7)
Skills in preparing correspondence, maintaining records, and assisting with presentations and meetings
Ability to provide backup support to executive management and other administrative staff

Full Job Description

Find your new career path. Join the MSP.

This position will serve as an administrative assistant to the Risk Reduction and Recovery Section manager and provide administrative support to section personnel. The employee will be responsible for preparation and distribution of correspondence, maintaining grant related and general office records, assist with presentations and compilation of related materials for trainings and briefings, and maintain meeting minutes as requested. This position will also provide backup to the division executive management assistant as well as assist other section administrative assistants as needed.

POSITION DESCRIPTION

The Michigan State Police is committed to fostering a diverse, inclusive workplace that accepts, respects, and values the unique contributions of everyone. We are actively looking for individuals who share our commitment to equity and inclusion, and who reflect the communities we serve. Our members are expected to perform their tasks and duties in a bias-free manner, ensuring all persons are treated with dignity, fairness, and respect. Join us as we help build a Michigan where everyone feels safe and secure.

The Michigan State Police (MSP) is a full-service policing agency with statewide jurisdiction, providing over 60 different services either directly to Michigan residents or in support of other law enforcement agencies. The MSP personnel most visible to the public are the uniform troopers whose primary responsibilities include traffic enforcement, crime prevention and investigation, and community engagement and service.

Requirements

Education
Educational level typically acquired through completion of high school.

Experience
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Additional Information

View the entire job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf

The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.