Secretary-E

Full Job Description

This position provides secretarial support to the Assistant Deputy Wardens office within the Saginaw Correctional Facility.

This position coordinates office activities (scheduling of activities, meeting room reservations, schedule interviews, etc.), schedule meetings, prepare and maintain office records, reports and corresponds on behalf of the ADWs.

This position receives, monitors, evaluates and prioritizes incoming verbal and written communication. This position handles confidential information.

This individual also completes special projects and other duties as assigned. This position may also provide back-up coverage for the Warden/Deputy Warden's Secretary, when needed.

This position is located within the secure perimeter of a correctional facility.

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department.

The Department has many benefits and services available to support our military and veteran employees, spouses, and families.

Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

Requirements

Education
Educational level typically acquired through completion of high school.

Experience
Secretary 7
Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.?

Secretary E8
Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

Additional Information

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017.

Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification.

All new employees will complete additional online training to successfully complete their non-custody new employee training.

**** REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services.

All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.

As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application.

Ethical Standards and Conduct (Note: you do not need to fill out the form).

Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator(Download PDF reader) for the agency that posted this position vacancy.

This is a drug and alcohol test-designated position.

View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf

Position Description - Secretary-E