Program Coordinator - Continuum of Care

Full Job Description

Position is responsible for monitoring, evaluating, and ensuring that programs are receiving federal grant funds from the Department of Metropolitan Development meet all contractual obligations. Incumbent will work primarily with organizations in receipt of grant funding to ensure program goals are met and federal and local requirements are followed. Incumbent helps to ensure policies and procedures for the agency and the federal government are adhered to. Incumbent actions are controlled by standard operating policies or procedures. At times incumbent may use independent judgment however incumbent usually will seek assistance from management. Incumbent must have a valid driver’s license. Position reports to Manager Grants.

Agency SummaryThe purpose and mission of the Department of Metropolitan Development works to shape the city’s identity by strengthening people and places, building upon our history, and fostering visionary development.

The DMD agency envisions the city as a growing, vibrant, and beautiful city where people are businesses thrive in an inclusive, world-class community.

The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer.

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Requirements

Drafts and monitors contractual agreements between city and organizations receiving federal housing and community development grant funds

Processes contracts in software system by creating requisitions and following the process through to purchase order

Monitors grant fund expenditures at the contract level

Enters required data into the United States Department of Housing and Urban Development’s Integrated Disbursement and Information System

Utilizes IDIS to monitor projects funded with federal grants through DMD

Evaluates grant closeout documentation to ensure that all required items are included and sufficient.

Performs initial review of claims, identifies issues or concerns and forwards claim to Grant Analyst for final review and approval

Approves vouchers and draws from the HUD IDIS system

Completes risk analysis on each organization in receipt of funding to determine level of monitoring required with the Grants Manager 

Performs monitoring of all organizations receiving federal housing and community development funds for compliance with local and federal regulations and requirements

Provides appropriate feedback to organizations that are monitored

Reviews and analyzes quarterly reports for all projects to ensure they are meeting all required benchmarks and provides feedback on his/her findings to the Grant Manager

Works with the grants team to develop tools that will allow from efficient and effective management of the grants

Creates standard operating procedures and other documents for the grant programs

Participates and assists in providing training opportunities to community partners

Makes recommendations for process and procedure improvements.

Must maintain confidentiality at all times

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications Minimum Job Requirements and QualificationsBachelor’s degree in Public Administration, Planning Management, Business Administration, or a related field with four (4) years of work-related experience.

Each year of direct work experience may be substituted for each year of education in lieu of a degree. Must have strong communication, presentation, writing, organization, and computer skills.

Ability to manage several projects simultaneously is required as well to willingness to cross train.

Must establish and maintain an effective working relationships with city colleagues and work in a team environment.

Must be able to establish good working relationships with outside organizations receiving funding.Preferred Job Requirements and QualificationsBachelor’s degree in Public Administration, Planning Management, Business Administration, or a related field.

Must have strong communication, presentation, writing, organization, and computer skills. Ability to manage several projects simultaneously is required as well to willingness to cross train.

Must establish and maintain an effective working relationships with city colleagues and work in a team environment.

Must be able to establish good working relationships with outside organizations receiving funding.