Procurement Specialist, Office Services - PGCB Bureau of Administration

Full Job Description

Do you have a knack for supply management and a passion for ensuring efficient and cost-effective acquisition of services and products? The Pennsylvania Gaming Control Board (PGCB) is looking for a Procurement Specialist to join the Bureau of Administration, Office Services. This position provides essential support to accomplish our mission of ensuring the integrity of Pennsylvania’s licensed gaming industry through its responsibilities for purchasing and payment requests and reconciliations and serves as main receptionist for the PGCB. Apply today to make your career goals a reality!

Requirements

In this role, you will be responsible for processing purchase requests for conferences, associations, memberships, subscriptions, travel, training, and continuing education on behalf of PGCB Board members or employees.

Work involves completing monthly reconciliations of agency purchasing card activity, tracking payment of invoices, and resolving outstanding invoices.

You will also have the opportunity to serve as a backup for Commonwealth Tower building management issues and badge system management. Additional responsibilities include:

• Registering attorneys for Continuing Legal Education (CLE) sessions
• Processing employee requests for use of agency pool vehicles
• Assisting with delivering and picking up PGCB fleet vehicles to Department of General Services (DGS) for service and maintenance
• Making travel arrangements for employees and responding to routine travel questions
• Monitoring the Office Service email resource account
• Handling incoming and outgoing USPS mail and packages

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday.

Telework: You may have the opportunity to work from home (telework).

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $45,907.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of purchasing work involving contact with vendors in the procurement of a variety of supplies, materials, equipment, and services; or
• Four years of stores or warehouse experience that included responsibility for maintaining inventory control or requisitioning or ordering supplies. Post-high school instruction may be substituted on a year-for-year basis for purchasing or stores experience to a maximum of two years; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience utilizing SAP/Concur software

Legal Requirements:

• Employment is contingent upon the completion of a Personal History Questionnaire with a thorough background investigation, including drug screening and the subsequent review and approval by the Board.

How to Apply:

• Your application must include a resume.
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.