Procurement Technician

Full Job Description

This position is located in the Fleet and Family Readiness Support Services Office, Procurement Department (N94), Hawaii Region.

The purpose of this position is to handle procurement related administrative actions specializing in NAF rules and regulations.

This position serves as coordination point for contractual correspondence entering and leaving the supply/service contracting section.

Eligible applicants are current Navy Region Hawaii NAF employees residing on the island of Oahu only.

KNOWLEDGE REQUIRED BY THE POSITION Knowledge of CNIC 7043.1 NAF Procurement Policy and NAF Purchase Car Standard Operating Procedures. High school diploma is required.

Specialized Knowledge of Non appropriated fund procurement policies and procedures. Skills in effective communication techniques, both oral and written.

Also, must possess good interpersonal skills enabling incumbent to work effectively with others at all levels.

Familiarity with and the ability to utilize a computer, to include automated systems, Word, Excel, PowerPoint, etc. General knowledge related to the NAF purchase card, and automated accounting systems.

Analytical skills sufficient to evaluate data and prepare reports.

Must complete the NAF Basic Procurement Correspondence Course (or equivalent), and the NAF Purchase Card Program training within 3 months of hire. Major Duties:

MAJOR DUTIES AND RESPONSIBILITIES Assigned as the NAF Purchase Card Agency Program Coordinator for Hawaii Region. Required to maintain the integrity of the program.

Establishes and documents internal management controls by which to manage, operate and provide oversight of the local NAF Purchase Card Program.

Provides training and maintains training records for Authorizing/Approving Officials (AOs) and card holders (CHs).

Assists the Contracting Officer(s) in solicitation, award and contract administration phases of the contracting process.

Compiles required solicitation and award documents for legal review Sanitizes Proposals as received and prepares for the Technical Evaluation Board; schedules TEB and arranges location.

Maintains procurement files in accordance with regulations and local operating procedures, including set-up of files for new acquisitions/fiscal years.

Maintains and acts upon tickler files, including those for contracts with option years. Maintains and updates electronic procurement files and logs.

Maintains contract status spread sheet including tracking execution timelines. Downloads purchase requests and print for review and assignment and distributes as directed.

Prepares and distributes contracting correspondence, and policy information to all appropriate parties.

Assists with correspondence in support of contracts to include writing letters, emails, and preparing courier shipments. Prepares warrant letters, terminations and maintains warrant listing.

Research Freedom of Information Act requests and prepares response packages. Participates in meetings, takes notes/minutes, distributes as necessary, takes actions and follows up as required.

Compiles data, prepares/develops reports, tracking tools. Assists in preparing and presenting briefings for various levels of personnel and contractors. Performs other related duties as assigned.