Procurement Specialist 2 (PCN 081115)

Full Job Description

Do you like finding solutions to other people’s problems?

Would your friends describe you as both creative and fair?

If this sounds like you, we have the position you’ve been looking for!

What you will be doing:
This position supports divisions throughout the department by creating and managing professional procurements for a variety of equipment and services. This position is also responsible for the department’s annual inventory process and supports daily office operations.

Our organization, mission and culture:
The Department of Commerce, Community, and Economic Development touches the lives of Alaskans across the state. The Division of Administrative Services plays a crucial role in supporting this work by providing financial, procurement, and information technology services, while ensuring that our facilities and equipment run smoothly every day.

In this role, you will have the chance to interact with staff across all core divisions, helping to solve day-to-day challenges and navigating emerging issues in procurement and purchasing. It’s an opportunity to contribute directly to the efficiency and success of the department, while developing skills in problem-solving, collaboration, and operational support.

The benefits of joining our team:
The Administrative Services team is friendly, supportive, and dedicated to a culture of learning, growth, and accountability. You’ll join a close-knit procurement team, guided by a knowledgeable Procurement Specialist and fiscal staff who is eager to mentor and help you develop your skills in state procurement. It’s a great opportunity to grow professionally while contributing to a team that gets things done.

The working environment you can expect:
Our offices are located on the 9th floor of the Juneau State Office Building in downtown Juneau, Alaska. The space features modern furnishings, a professional atmosphere, and exceptional views of Gastineau Channel and the surrounding mountains.

Working in downtown Juneau offers the best of both convenience and character. You’ll be within walking distance of coffee shops, restaurants, local businesses, and the waterfront, making it easy to enjoy the community during your workday.

Remote work options may be available after the completion of the probationary period, providing flexibility while maintaining a strong connection with your team and workplace.

Who we are looking for:

1. Accountability (Ownership and Integrity)
   • Takes responsibility for actions and decisions, ensuring tasks are carried out ethically, efficiently, and with good stewardship of resources. Demonstrates reliability and follow-through—someone who always sees tasks through to completion.
2. Self-Management (Independent Initiative)
   • Sets clear, achievable goals and pursues them with focus and persistence. Works effectively with minimal supervision, showing initiative and commitment to achieving objectives on time and to a high standard while keeping a positive attitude.

Frequent Interaction With Others (People Skills Under Pressure)Thrives in dynamic environments where communication and collaboration are key.

Demonstrates respect, patience, and professionalism when engaging with other.

Balances multiple priorities while maintaining a calm, approachable, and professional presence with colleagues and the public.

3. Problem Solving (Strategic Thinking)
   • Recognizes challenges early, gathers accurate information, and applies sound reasoning to evaluate options. Makes thoughtful, well-informed recommendations and adapts effectively when circumstances change.
4. Contracting/Procurement (Applied Expertise)
   • Understands the principles and practices of contracting and procurement, including relevant codes and regulations (e.g., the Alaska Procurement Code). Skilled in negotiation, compliance, and the administration of agreements.

Special Notice (Application Guidance): Please clearly describe your experience and skill level for each of the competencies listed above in your application. You are not required to have experience in every area—if you do not, simply state that directly.

Requirements

Any combination of education and/or experience that provides the applicant with competencies in

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Contracting/Procurement/Property Control: Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.

Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for professional services.

Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Some positions in the series may require an Alaska driver's license.

Qualifications

Please be prepared to provide:

1. Resume of no more than 2 pages;
2. Copies of your most recent three (3) evaluations (or you can bring to the interview, if selected);
3. Three (3) professional references who have had supervisory responsibility over you along with their daytime contact phone numbers (or you can bring to the interview, if selected); and
4. Post-secondary transcripts must be submitted with your application only if education is being used to meet the minimum qualifications.

EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCEQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area.

Requests for information may also be emailed to recruitment.services@alaska.gov. For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Additional Information

Rob Roys