Procurement Specialist II

Full Job Description

The United States District Court for the Northern District of Georgia seeks a high achiever interested in a long-term career in public service with the federal judiciary to serve as a procurement specialist in the exciting and growing city of Atlanta, Georgia.

The procurement specialist follows strict judiciary and Court policy to make purchases for the Court. The position reports directly to the Chief Deputy of Facilities, Security, and Administration.

MANDATORY QUALIFICATIONS: For placement at CL-26, a minimum of one year of specialized experience equivalent to work at the CL-25 level or completion of a bachelor's degree from an accredited college or university is required.

Work at the CL-25 level typically involves performing routine administrative or operational duties using established procedures, providing customer service, and entering or processing information in automated systems.

Employees at this level work independently on clearly defined tasks once trained.

For placement at CL-27, a minimum of two years of specialized experience equivalent to work at the CL-26 level is required, but completion of a bachelor's degree from an accredited college or university and one of the Superior Academic Achievement requirements listed below may be substituted.

Work at the CL-26 level typically involves more complex administrative or case-related responsibilities requiring independent judgment, thorough understanding of procedures, problem-solving abilities, and regular communication with judges, attorneys, or other stakeholders.

Employees at this level often serve as a resource to others and operate with minimal supervision. SUPERIOR ACADEMIC ACHIEVEMENT REQUIREMENTS: 2.90+ overall GPA. Class standing in the top third.

3.5+ GPA in a major such as business or another field closely related to the subject matter of the position. Election to qualifying national honor society.

Completion of one academic year of graduate study. A strong ability to research, interpret, and implement policies and regulations is essential.

PREFERRED QUALIFICATIONS: Experience in a court environment utilizing the Judiciary Integrated Financial Management System (JIFMS) is highly desired.

Experience utilizing and maintaining spreadsheets, such as Excel, also is preferred.

Progressively responsible experience in at least one, but preferably two or more functional areas of procurement and property management, demonstrating knowledge of procurement procedures, guidelines, policies, and practices, including government or federal judiciary procurement regulations.

Experience using financial systems to maintain purchase order information and process invoice payments; preparing requests for bids, proposals, or quotations; completing and maintaining procurement-related forms and records; and planning and coordinating the timely delivery of purchases.

Major Duties:

Activities include preparing complicated specifications, negotiating service contracts, and preparing large purchase orders.

The successful candidate must be a self-starter and extremely detail oriented with strong organizational, communication, and customer service skills.

REPRESENTATIVE DUTIES: Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, and existing government contracts.

Assess requests for goods and services, ensure they are allowable under judiciary policy, and determine availability of funds.

Review accounting records of each functional allotment and reconcile accounts. Ensure accounts have funds available for purchases. De-obligate funds when no longer needed.

Adhere to the Guide to Judiciary Policy, Judiciary Procurement Program Procedures, and the Court's Internal Control Procedures.

Identify and maintain lists of vendors and sources of supply for goods and services. Review, evaluate, verify, and process invoices and prepare payment requests. Research and evaluate suppliers.

Prepare specifications, solicitations, and requests for qualifications/proposals; research products and equipment; prepare product/equipment specifications.

Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts.

Negotiate with vendors to achieve the best price for contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items.

Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts.

Recommend cyclical replacement of accountable property.