Procurement Specialist 2 (PCN 07-1226)

Full Job Description

This recruitment is exempt from the Hiring Freeze (Administrative Order 358).

ATTENTION ALASKA RESIDENTS!
The Department of Labor and Workforce Development, Division of Administrative Services, is recruiting for a
Procurement Specialist 2!
No Cover Letter Required!

This position is in the General Governement Unit (GGU) at a Range 16.

This position is located in Juneau. However, this position may be relocated within Alaska with necessary approvals where infrastructure allows.

What You Will Be Doing:
This position plays an integral role in supporting seven divisions with the Department of Labor & Workforce Development (DOLWD). With ample cross training, this position is responsible for assisting with formal and informal procurements, facilities, lease services, inventory tracking and annual reporting of our Southeast Region Property. This position also assists with annual vehicle fleet inventory for the department.

Our Mission, Values, and Culture:
The Department of Labor and Workforce Development (DOL&WD) mission is to provide safe and legal working conditions, ensure worker protections, and advance employment opportunities.

Our vision is to develop professional staff who approach the work from a broad perspective, therefore enabling them to apply the laws, policies, and programs in a manner consistent with the spirit and intent of our department mission and goals.

The Administrative Services Division contributes to this mission by facilitating the navigation of state administrative rules, with the least possible burden to our programs. Our goal is to analyze and advise, or process and administer departmental needs promptly. Our culture is one of dedication, quality work, and a true enjoyment of the workplace and those we work with to achieve our mission.

Benefits of Joining Our Team:

We promote a healthy work/life balance and a collegial, supportive workplace.

This position is currently performed in an in-office setting; however, a hybrid work schedule may be considered after successful completion of a 12-month probationary period.

The work we do affects all the divisions within the Department of Labor, which means you’ll have regular exposure to different kinds of work and new opportunities!

On our team, you will work with a group of individuals who are committed to providing excellent service to our divisions and who put their best foot forward to partner with agencies and discover effective solutions to a variety of procurement actions

The Working Environment You Can Expect:
As a member of the Administrative Services Team, you will work regularly and collaboratively with each division, as well as Budget, Fiscal, and IT to manage procurement needs throughout the Department.

Who We Are Looking For:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Reading: Understands and interprets written material, including technical material, rules, regulations, procedures, and instructions; applies what is learned from written material to specific situations.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience

Requirements

Competency Based Minimum Qualifications Instructions:
This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation

Minimum Qualifications:
Procurement Specialist Level 2
Any combination of education and/or experience that provides the applicant with competencies in

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

• Contracting/Procurement/Property Control: Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess.

• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for professional services.

Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Some positions in the series may require an Alaska driver's license.

Qualifications

**PLEASE READ THE FOLLOWING INSTRUCTIONS & INFORMATION CAREFULLY**

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLYThis recruitment is open to Alaska Residents only.

Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.SUPPLEMENTAL QUESTIONSFor your application to be evaluated you must answer the Supplemental Questions.

Please make sure to answer the supplemental questions as thoroughly as possible. Your responses must be supported by your application.

Please see the "QUESTIONS" tab at the top of this bulletin to preview the supplemental questions.

The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicant’s level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task.

The four proficiency levels are: Mastery, Fluency, Literacy, and Discovery.

You will need to rate your proficiency level for each competency listed in the supplemental questions.FLEXIBLY STAFFEDThis position is flexibly staffed.

The level of the job offer will be based on the selected candidate’s credibly possessed and proven competencies.

If hired at the lower level, you will be promoted to the higher level after successfully completing the training plan and demonstrating competency in the work.DRIVER’S LICENSE REQUIREMENTApplicants must possess a valid driver’s license.

Proof of licensure will be required prior to reporting to duty.DOCUMENTS REQUIRED AT THE TIME OF INTERVIEW

• A list of three (3) professional references, one of which should be your current or most recent supervisor, including name, job title, employer, and current phone number(s).
• A copy of your last two (2) most recent performance evaluations, or two (2) letters of recommendation if evaluations are unavailable.
• A copy of your current valid Driver's License.

LEGAL EMPLOYMENTThe State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.

It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.

The State of Alaska does not function in the role as an employer sponsor.APPLICATION NOTICEYou can ONLY apply for this position through Workplace Alaska website or via hardcopy (paper) application.

If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply.

Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “How to Apply” page.

Omission of any required documentation listed will result in an incomplete application and you will not receive further consideration.

If you’re experiencing problems attaching to your application, or if you simply had forgotten, you may email it to the contact provided below before 5:00 pm of the closing date.

Any documents submitted after the posting has closed will not be considered.EDUCATIONIf post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.

If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Transcripts must be attached at the time of application or submitted to the contact information below prior to the close of recruitment.

If you’re unable to attach to your application, email it to the contact provided in the job posting.

If email is not an option, please call the contact person to obtain a fax number.SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable.

If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.

It is your responsibility to provide such evidence when applying.WORK EXPERIENCEIf using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, whether full-or part-time.

Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met.

If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

Note: Attaching a resume is not an alternative to filling out the application in its entirety.

Noting, “see resume” or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.BARGAINING UNITIf you are a current state employee, please mark the union you are a member of at the time of application.

If you are not a current state employee, you must mark that it does not apply to you.MULTIPLE VACANCIESThis recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.NOTICEQuestions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095.

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains.

For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPasswordEEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).

Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O.

Box 110201, Juneau, AK 99811-0201.

The State of Alaska is an equal opportunity employer.WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCEQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area.

Requests for information may also be emailed to: recruitment.services@alaska.gov For applicant password assistance please visit: https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska

Additional Information

Jetta Denny
Department Procurement Officer
Phone: 907-465-5990
jetta.denny@alaska.gov