Administrator II (Fleet & Procurement Administrator)

Full Job Description

Public Health - Seattle & King County is seeking to hire a Career Service Administrator II to join our vibrant and diverse team in our Contracts, Procurement, and Real Estate Services (CPRES) section in the Administrative Services division of Public Health.

The candidate will provide specialized technical, program-specific information that requires limited interpretation of established policies, procedures, and other relevant sources to internal and/or external customers over the telephone, in writing and/or in person.

Some employees may have to deal with sensitive and/or potentially stressful situations involved with fleet management.

This person will be responsible for fleet administration for our department, and may assist with procurement of supplies and services, and the administration of securing supplier contract purchasing agreements, supplier setups, and using other related Oracle financial management tools.

Note: This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months.

Commitment To Equity and Social Justice

Named after Dr.

Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world.

It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities.

With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups.

Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Work Schedule

Typical work schedule is Monday through Friday and that is not negotiable. Normal working hours are 8:00 am to 5:00 pm, but that is negotiable. This is a Non-Exempt position and is subject to the provisions of the Fair Labor Standards Act and is overtime eligible.

Remote and Onsite Work

The CPRES team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is Chinook Building located at 401 5th Ave, Suite 1120, Seattle, WA 98104.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely.

The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

Requirements

• May deal with sensitive and personal identifiable information.
• Provide specialized and/or technical program-specific information that requires limited interpretation of established policies, procedures and other relevant sources to internal and external customers over the telephone, in writing and in person.
• Fleet administration, to include completing required documentation and reporting of driver and fleet vehicle data.
• Utilize financial management tools to complete supplier setup and related changes.
• Manage purchasing requests, including contract purchase agreements and related changes.

Qualifications

Our ideal candidate will demonstrate the following (Minimum):

• Any equivalent combination of experience and education that provides the applicant with the desired skills, knowledge, and ability required to perform the work.
• Provide excellent customer service skills – in person and via telephone (discretion, patience, etiquette, and professionalism).
• Experience with procurement and payables processes.
• Experience collecting, verifying, and analyzing large amounts of data.
• Communicates effectively with others, both orally and in writing. Including communicating in a non-judgmental, respectful, and culturally sensitive manner.
• Work independently and in an organized manner.
• Prioritizes and completes multiple tasks simultaneously.
• Comfortable working in a fast-paced environment, managing and following up with many activities, and assertively seeks to solve organizational problems and help others.
• Provides excellent feedback and follow-up to colleagues on work-related activities.
• Maintains confidentiality on sensitive matters. Manages sensitive interpersonal interactions with discretion and diplomacy.
• Understands and can apply basic accounting and mathematics skills.
• Work with King County Oracle Financial and Procurement System or similar financial and procurement systems.
• Proficient in using Microsoft Office 365 products, including Word, Excel, Teams, and SharePoint.

The most competitive applicants will have the following experiences and qualifications (Desired):

• Experience with a record of being a reliable employee.
• Excellent problem solver and proactive.

Additional Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply

This open opportunity is available for all minimally qualified candidates.

The following items are required to be considered for this vacancy:

• NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Resume (Outlining relevant experience)
• Cover letter (Expressing interest in this position)

Please note: additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above.

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application.

Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

Union Membership

This position is a non-represented position.

Contact

For questions about this recruitment, please contact Salyse Duckworth, HR Analyst at sduckworth@kingcounty.gov.