Procurement Manager/P-Card Coordinator

Full Job Description

The South Carolina Department of Parks, Recreation & Tourism is a cabinet agency assigned to operate and manage South Carolina's state parks, market the state as a preferred vacation destination and provide assistance to communities to develop recreation assets.

Job Purpose and Duties:

The South Carolina Department of Parks, Recreation, and Tourism is seeking a forward-thinking Procurement Manager to manage and oversee complex procurement activities to ensure the timely, cost effective, and compliant acquisition of goods and services in line with organizational policies, procurement regulations, and strategic objectives.

1) Act as the main point of contact for agency purchasing card (P-Card) requests. To include new cards, changes to existing cards, tracking of correct usage, and closure of cards.

Ensure requests have received required approvals and are in compliance with state and agency purchasing card policies/procedures. Process requests in Bank of America Works application.

2) Review and audit monthly purchasing card bills and individual transaction data to ensure compliance with state and agency purchasing card policies/procedures, identify potential violations (such as split purchases, purchases from non-contract vendors, etc.), and identify spending patterns that may necessitate an agency contract.

3) Review and process agency purchasing requests (including SCEIS shopping carts) to ensure accuracy and compliance with state and agency procurement policies/procedures.

Ensure requests include all required supporting documentation, have received all necessary approvals and are assigned correct funding and general ledger codes.

Determine appropriate procurement method, and issue procurement documents.

4) Advise agency personnel on proper procurement processes and procedures, including assistance with SCEIS issues related to the procurement process.

5) Assist Procurement Director in conducting procurement training sessions for agency staff (including policy/procedure reviews, P-Card training, etc.).

6) Assist Procurement Director with preparation and submittal of internal and external procurement reports (SFAA-DPS reports, MBE reports, P-Card audit reports, etc.).

7) Perform and assist with special projects as needed.

8) Practice and promote teamwork within the Finance Office, throughout the agency and with external agency stakeholders; represent the office as an active member on agency teams assigned throughout the year. Abide by the Agency Code of Conduct.

9) Addressing, document and report unauthorize procurements.

10) Communicating with the State Procurement Office for statewide contracts and agency contracting needs.

11) Develop solicitations for the acquisition of goods, services, or information technology at the most advantageous value within the guidelines of the Consolidated Procurement Code, regulations, and operating procedures.

12) Awards contracts appropriately based on source selection method, ensuring that awards are in compliance with SC Procurement Code.

Requirements

A bachelor's degree in business and five (5) years of experience in SC Government procurement using South Carolina Enterprise Information System (SCEIS) – Supplier Relationship Management (SRM) and Bank of America (WORKS) Program or equivalent experience. An in-depth knowledge and experience with the South Carolina Procurement Code.

Additional Requirements:

1) Knowledge of legislation, regulations, policies and procedures governing the procurement of goods and services.
2) Working knowledge of standard office and computer equipment, as well as advanced experience in working with SCEIS, Microsoft Excel, Team, and Word or equivalent software programs.
3) May be required to work extended hours as required during emergencies, disasters, or as required.

Ability to plan, manage and execute procurement actions for the acquisition of goods and services in compliance with applicable laws, regulations, and policies. Strong Skills in developing solicitations, including scopes of work, specifications, and evaluation criteria. Working knowledge of SCEIS or equivalent enterprise procurement systems, including requisitions, solicitations, awards, and contract documentations. Ability to analyze vendor responses, pricing and contractual terms to determine best value. Skills in interpreting and applying procurement regulations and policies to routine and moderately complex procurements. Ability to manage multiple procurements simultaneously and meet established timelines.
Effective written and verbal skills to interact with program staff and vendors. Ability to maintain accurate procurement records to support audits, reviews and reporting requirements. Ability to manage and reconcile P-Card transactions in compliance with policy. Monitor P-Card Usage and spending. Ability to Identify discrepancies or misuse and take corrective action. Maintain active P-Card records for audits and reporting. Provide guidance on proper P-Card procedures.

Additional Information

Actual Job Location: Finance

Monday-Friday, 37.5 hours weekly.

The South Carolina Department of Parks, Recreation & Tourism is an Equal Opportunity, Affirmative Action employer.