Procurement and Supply Specialist 3

Full Job Description

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence.

Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state.

In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world’s widest tunneling project, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is currently seeking a Procurement and Supply Specialist (PSS) 3 to join the Southwest Region (SWR) Maintenance Organization Stores.

SWR Stores provide services and equipment necessary for highway construction, maintenance and operations throughout the SWR.

They oversee purchasing and inventory for the Southwest Region Stores under the supervision of the PSS4.

This position oversees Minor Capitol, stockpiles, supports Washington Electronic Business Solutions (WEBS) procurement processes, and monitors region-wide inventory to ensure efficient, accountable use of state funds and compliance with state laws and agency requirements.

This role is critical in ensuring timely delivery of goods and services to internal and external stakeholders. This position also acts on behalf of the PSS4 as needed.

What to Expect

Among the varied range of responsibilities held within this role, the PSS3 will:

• Coordinate the purchasing activities for the Southwest Region, including procurement, placement, receipt, storage, inventory, issues, payment, asset management and the transfer of supplies and equipment.
• Generate, publish, track, and award solicitations in the Washingtonian Electronic Business Solution (WEBS) maintaining fiscal and ethical responsibility.
• Advise SWR staff on best practices for inventory management and fiscally responsible procurement; train SWR staff in WSDOT purchasing policies and Washington State regulation for public procurement and report to PSS4 and area superintendents.
• Execute annual Minor CAP, Stockpile, and Stores inventory counts, processing all necessary accountability documents, including crime loss and surplus disposal reports.
• Lead the Stores team to maintain the consumable inventory system utilizing the WSDOT Purchasing and Order System, Consumable Inventory System, Data Mart and financial documentation.
• Converse with vendors and freight carriers to investigate and resolve discrepancies related to invoicing, delivery shortfalls, and vendor performance issues.
• Lead the daily operations of the Purchasing Office staff, overseeing the entire supply chain cycle, including the receipt of supply requests, procurement of equipment, materials, and services, inventory stocking, annual inventory counts, and processing of all related payments.

Qualifications

To be considered for this opportunity, the following competencies are required:

• Procurement Knowledge: A strong understanding of public procurement laws, regulations, and best practices, including state contracts and electronic procurement systems.
• Inventory & Supply Management: Proven experience with inventory control, supply management practices, and large-scale stock control
• Strategic Problem Resolution and Decision Making: Skilled in evaluating procurement and inventory challenges and making timely, effective decisions, including performing root cause analysis for long-term solutions.
• Effective Customer Service and Communication: Proven ability to engage a diverse internal and external customer base with responsive and effective service. Addresses issues promptly via phone, email, and in-person, ensuring a positive experience for all stakeholders.

Systems and Technology Expertise: Advanced proficiency in utilizing procurement, inventory, and reporting systems to manage and track critical operational data.

Harnesses the full capabilities of the Microsoft Office Suite, including Excel for complex data modeling and reporting and Outlook for advanced scheduling and communication management, to drive efficiency and support business objectives.

• Commitment to an Equitable Workplace: Possesses a demonstrated ability to actively contribute to and enhance a work environment defined by respect, inclusion, and equal opportunity. This includes a track record of supporting diverse colleagues and promoting a culture of belonging.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Takes action to meet the needs of others.

It is preferred that qualified candidates also have:

• Material Handling and Logistics: Operates forklifts and other powered industrial equipment as a certified operator to handle, move, and organize materials efficiently.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• This position offers flexible/hybrid remote work options.

In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position.

For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements.

Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.

• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.

Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.

All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply.

Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter at alyssa.nastasi@wsdot.wa.gov. Please be sure to reference 25DOT-SWR-41605 in the subject line.