Senior Contracts & Procurement Specialist (Senior Project Funding & Agreements Coordinator)

Full Job Description

Join us in shaping Seattle’s streets!

At the Seattle Department of Transportation (SDOT), we don’t just move people—we connect communities, build safer streets, and create a more sustainable city.

With a bold vision for the future, we’re tackling big challenges: making travel safer, cutting carbon emissions, and ensuring reliable, affordable transportation for everyone—no matter who they are or where they live.

Seattle is growing fast, and we’re growing with it. Thanks to a historic voter-approved $1.55 billion investment in transportation in 2024, we’re building sidewalks, fixing bridges, and improving transit connections to keep our city moving.

We’re a team of problem solvers, planners, engineers, communicators, and field crews—bringing purpose-driven work to life. Now, we need passionate, innovative talent like you. Let’s build a Seattle that works for everyone—together!

SDOT’s Contracts team is looking for an experienced and detail-oriented Senior Contracts Specialist (Senior Project Funding & Agreements Coordinator classification) who will support SDOT’s consultant contracting needs as we continue to execute on the $1.55 Billion Move Levy passed by voters in November 2024.

Reporting to the Contracts Manager within the Contracts & Procurement group, but acting independently, this position will work across the entire department of transportation, as well as collaborate with staff from other departments within the City to perform a variety of consultant contracting related tasks.

SDOT’s consultant contracting needs currently exceed $82M in active contracts for projects related to Move Levy, Vision Zero, Central Waterfront, Bus Rapid Transit, bridge projects, and full solicitations needed for complex federally funded contracts to ensure requirement compliance, as well as 553 current SDOT consultant contract documents of which 400 had contract action by contracts staff last year alone.

Come help keep Seattle moving!

As a point of clarification, this position works in consultant professional services; it is not involved with grants contracts, purchasing procurements, or public works construction contracts.

Requirements

• Develops, drafts, and executes consultant contracts, amendments, and work authorizations.
• Develops, drafts, and manages competitive requests for qualifications (RFQs).
• Oversees and facilitates the full life cycle of the consultant selection process from solicitation to contract execution.
• Plays a strong customer service and subject matter expertise role in supporting project managers who are initiating contracts and guiding them through the contract process.
• Uses a citywide contract management system called Masterworks, PeopleSoft 9.2 (the City's financial system), Laserfiche, and SDOT's Consultant Contract Database (CCDB) to input and track contracts.
• Advises and trains staff and consultants on City, State, and Federal contracting policies, requirements, and best practices with a focus on ethical practice. Researches laws, regulations, and best practices and responds to questions.
• Has independent assignments and also works collaboratively within the Contracts Team to advance work
• Supports City and department goals in promoting diversity and social justice by supporting the City’s Women- and Minority-Owned Business Enterprise (WMBE) initiatives, Federal Disadvantaged Business Enterprise program (DBE) and Small Business Enterprise (SBE) program.
• Participates in ongoing improvements to policies and procedures, forms and templates, and training materials.

Qualifications

Minimum Qualifications:
Education:

• Bachelor’s degree in business or public administration, finance, economics, or another related field.

Experience:

• Three (3) years of professional experience running government consultant contract solicitations, writing consultant contract documents, project management, grant administration, inter-agency agreements, contract administration or related work.

OR: An equivalent combination of education and experience that demonstrates the ability to perform the position duties.

Though not a requirement, strong candidates will have some of the following experience or are able to describe comparable experience:

• Previous experience with public sector consultant contracting, including regulatory agency policies and procedures.
• Demonstrated capability to actively manage multiple contract assignments and processes at once in a fast-paced work environment; ability to prioritize work based upon ever-changing situations.
• Intermediate experience with Microsoft Office Suite (Outlook, Word, Excel, Access), Microsoft SharePoint, Adobe Sign.
• Excellent organizational skills
• Be comfortable leading meetings and guiding others (including higher level managers) through the contracting process
• Demonstrated oral and written communication skills to a broad range of professionals and less experienced people regarding contracting policy and processes.
• Demonstrated customer service ability to collaborate effectively in a wide range of work environments and personality types.
• Must have a strong attention to detail and follow through on work commitments.
• Demonstrated ability to work both independently, as well as part of a team.
• Ability to effectively work in a multi-cultural workplace and with a diverse customer base.

Other Requirements:
Work Environment / Physical Demands:

Work is typically performed in a hybrid work environment in which currently a minimum of 3 days of the work week is performed in our City office downtown, and 2 days at home.

The position works a regular 40-hour work week. Return to office protocols are subject to change at the direction of the Mayor’s Office and SDOT leadership.

Additional Information

Your application will not be reviewed if these items are missing or incomplete.

Hiring Process
Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:

1. Completed NEOGOV online application.
2. Supplemental questionnaire responses
3. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.
4. Current résumé indicating relevant experience and education.

Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including a potential background check.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

The City’s full salary range for this position is $52.18 - $60.75 hourly.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

Who May Apply: This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences.

Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ+ people, people with disabilities, veterans and those with diverse life experiences.

Accommodations for people with disabilities are provided on request.

The City is a Drug Free Workplace.