Procurement and Contracting Program Manager (PPM IV)

Full Job Description

The Department of Executive Services is seeking a Procurement and Contracting Program Manager (PPM IV) for the Harborview Construction & Infrastructure Division (HCID).

This position will report to the HCID Program Support Deputy Director.

This position will work with cross-functional groups to analyze and develop scopes of work and manage and administer all contracts for the Division.

Our successful candidate will be driven and organized with a passion for project management and contract administration to support cross-functional groups to analyze and develop scopes of work.

This position will be integral in helping to deliver a large portfolio of capital projects, including one of the largest capital programs in the County’s history.

About Harborview Medical Center

Harborview Medical Center is a comprehensive healthcare facility owned by King County, governed by a County-appointed Board of Trustees, and managed by the University of Washington School of Medicine.

Its primary mission is to provide high-quality healthcare for the indigent and under-served residents of King County.

Harborview is an internationally renowned Level I trauma center serving a four-state region and hosts the Medic One Emergency Response Unit, which was established as one of the country's first paramedic response programs.

Many of Washington State's emergency medical service technicians are trained at Harborview.

The Medical Center combines state-of-the-art emergency medical services with general medicine and specialty clinics, including centers of excellence in burn, neurosciences, ophthalmology, infectious disease, and rehab therapy.

Harborview Medical Center is the designated disaster control hospital for the region.

Over the years, Harborview’s medical facilities have expanded and changed to meet the demands of a growing population and progress in the fields of patient care, medicine, and technology.

The current campus spans 13 acres and multiple buildings connected by underground tunnels and elevated walkways.

In 2020, the voters of King County approved $1.74 billion in bond funding to support new facilities at Harborview Medical Center.

The resulting Harborview Bond Program will build over 1 million square feet of new and renovated spaces.

The new facilities will include construction of a new high-rise inpatient bed tower and new behavioral health building.

Seismic renovations to the Center Tower and Harborview Hall will increase capacity for supportive services and respite beds.

Additional upgrades are designated throughout various facilities, including a full renovation of the Pioneer Square Clinic.

The Harborview Bond Program will have an impact on the entire campus, including new street and helipad access.

The work is expected to extend over a minimum of 8 years, and the campus will remain fully operational 24/7 throughout the duration of the work.

In addition, the County – beginning in 2025 – began levying a County Hospital Levy property tax to support operations and the campus’ major maintenance needs. This levy will support a large portfolio of projects across the campus.

Requirements

Scope of Job Duties: To be considered for this opportunity, you must demonstrate the skills and ability to:

• Manage and administer capital projects contracts and goods and services contracts for the division; serve as the Division’s subject-matter expert and procurement liaison for goods and services contracts, architectural, engineering and professional services contracts; alternative public works contracts and construction contracts covering full project life cycle, contract life cycle, and various funding sources (local and state).
• Oversee and utilize database software and systems to track, monitor, prepare reports, and respond to requests related to contracts.
• Compile and manage project data using various software platforms, including Microsoft Office Suite products, including Teams, SharePoint, Word, Excel, and Project; Adobe Pro; DocuSign; DCMS/DMCS; PRISM, Oracle Unifier, and others.
• Collaborate with internal and external partners to ensure compliance with local, state, and federal regulations and policies/procedures, including Disadvantaged Business Enterprise (DBE), Equity and Social Justice (ESJ), Small Contractor and Supplier (SCS), and agency’s project management manual.

• Serve as the Division’s procurement liaison and collaborate with the County’s central procurement office for solicitations, contract awards, bidding requirements, selection criteria, and general terms and conditions for procurement.

Maintain all contracts administered by the division.

Work directly with management and staff to develop technical specifications for new solicitations, monitor contract usage and expirations, and ensure continuity of services, review and oversee compliance with terms and conditions, manage contract amendments and change orders, perform invoice review, assist in resolving accounts payable issues, and work to ensure contract payments are processed expeditiously.

Develop and provide guidance and advice to leadership on solicitation strategies, including alternate procurement approaches to support the Division’s operations.

Manage, update, and develop internal resources and materials for the Division’s contracts. Assist in creation and maintenance of Division-wide procurement policies and procedures and conduct training.

Ensure that all essential contract documentation is accurately and completely recorded in the contract file for audit accountability purposes.

Qualifications

We are looking for candidates who have:

• Demonstrated understanding of the principles, practices, and terminology typically used to publicly procure goods and services, architectural, engineering and professional services, alternative public works, and construction contracts, including prevailing wage requirements.
• Proven track record performing contract administration for goods and services, architectural, engineering and professional services, construction, and/or alternative public works contracts, such as general contractor construction manager, design-build, and/or job order contracting.
• Experience drafting, analyzing, and interpreting contract documents, including scopes of work, evaluation criteria, levels of effort, records of negotiation, justifications, and amendments.

Strong communication and interpersonal skills with the ability to lead and collaborate with work groups or individuals, including consultants, contractors, agencies, and interest groups.

Dexterity to effectively work with diverse individuals, manage and resolve customer difficulties, facilitate cross-functional discussions, and foster strong relationships with vendors and multiple internal and external stakeholders.

• Proficiency in the use of Adobe Acrobat Pro; Microsoft Office Suite products, including Word, SharePoint, Teams, Project, Excel, and Forms; DocuSign; and other database software platforms.

Demonstrated expertise in identifying and analyzing problems, conducting research, troubleshooting, and recommending corrective measures.

Skills to manage time effectively, adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and high-quality work products.

Additional Information

Work schedule:

The work associated with this position will be performed through remote and onsite work.

The successful candidate will be expected to be onsite 3-5 days per week at Harborview Medical Center in Seattle, WA. The frequency of onsite work will vary based on operation and business needs.

Employees must reside in Washington State and within a reasonable distance of their King County worksite.

*This recruitment may be used to fill additional vacancies for the next six months including career service, term limited temporary and short term temporary positions.


Why King County?

• Competitive – healthcare plans
• Free – transportation options
• Manager Support – structured employee assistance program
• Paid – vacation time (in addition to paid holidays)
• Paid – sick leave
• Deferred – compensation plan
• Twelve – paid holidays
• Awesome - Employee Giving Program

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.




Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.




King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

Are you ready to APPLY?The recruitment for this position is open to all qualified applicants. A completed King County Application is required.

We highly recommend that you also provide a cover letter and resume.

If you have any questions, please contact Jen Irwin, Talent Management Supervisor, by e-mail at jirwin@kingcounty.gov, or by phone at 206-263-0601. Connect with Jen on LinkedIn.