Operations Specialist

Full Job Description

The Operations Specialist position resides in the Policy, Plans and Requirements (PPR) Directorate of the White House Military Office (WHMO) and manages, coordinates, and overseas the operation of a joint military office facility.

In order to qualify for this position, you must meet the requirements described below.

You may qualify at the GS-13 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-12 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your experience: Managing the daily operations of a critical facility, such as overseeing sustainment, service, and maintenance activities for systems such as HVAC, security, and IT communications; and Developing and implementing comprehensive facility management programs, such as those for preventative maintenance, space utilization, physical security, and property accountability; and Serving as a primary point of contact for a facility's multi-disciplinary security program, which includes managing access controls, processing security clearance documentation, conducting inspections, and making recommendations for corrective actions.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

You will receive credit for all qualifying experience, including volunteer experience.

All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. Your resume may not exceed two (2) pages.

For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume.

If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration.

Read more about what should I include in my federal resume at https://help.usajobs.gov/faq/application/documents/resume/what-to-include ACTIVE DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a "certification" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission..

A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.

This "certification" must include your rank, dates of active duty service, type of discharge and character of service (i.e. honorable), and date any terminal leave will begin.

It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters.

Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible".

Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave.

Current or Former Political Appointees: Agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level.

If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.

Time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume. Major Duties:

The incumbent serves as the Senior Facility Operations Specialist who manages, oversees, and administers requirements for a critical facility which includes Collateral and SCIF work areas.

Incumbent typical work assignments may include the following: Serve as the senior technical advisor and operations specialist for a critical facility, overseeing the planning, execution, and administration of all sustainment, service, and maintenance activities for systems including security, HVAC, IT, and infrastructure.

Develop and manage long-term operational plans, including preventative maintenance schedules, space utilization strategies, physical security protocols, and budget forecasting, to ensure the facility remains fully functional and mission-ready.

Manage and provide expert oversight for a comprehensive, multi-disciplinary security program for the facility, including managing access controls, processing security clearance documentation, conducting inspections, and leading cross-functional collaboration on all security-related matters.

Serve as the organization's expert on facility management, representing the office in policy development panels, providing guidance on regulations, and managing the administration of facility leases and contracts.

Plan, direct, and coordinate the overall goals, objectives, and funding of assigned programs and projects, including preparing Statements of Work (SOW) for sustainment contracts and serving as the Budget Line Manager (BLM).

Serve as a Contracting Officer's Representative (COR) for a variety of high-value facility contracts, overseeing acquisition planning, scope development, cost estimating, quality management, and technical acceptance for new construction, services, and system modernization projects.