Summary

This job is an office assistant role in West Virginia's environmental protection department, focusing on handling paperwork for mining and water pollution permits, tracking applications, processing fees, and managing mail and reports.

It involves supporting a team that ensures companies follow rules for protecting water during mining activities.

A good fit would be someone organized and detail-oriented with experience in administrative tasks, who enjoys working in a government office setting with a focus on environmental issues.

Key Requirements

Strong organizational skills to track and manage NPDES and 401 permit applications
Proficiency in data entry and using systems like the Environment Resource Information System (ERIS)
Attention to detail for proofreading documents, processing fees, and preparing draft permits
Basic clerical abilities including handling mail, answering phones, and creating reports
Ability to assist with FOIA requests and cover for team members during absences
Regular attendance and willingness to complete an online profile assessment
Compliance with filing annual Statement of Employment and Financial Interest if applicable

Full Job Description

***This job opportunity is not in the classified service and is not covered by the WV Division of Personnel merit system.***

DEP2600150 Office Assistant 3

West Virginia Department of Environmental Protection

Division of Mining and Reclamation; Operations/Permitting/Hydrologic Protection Unit (HPU)

Office Location: 47 School St, Suite 301, Philippi WV 26416

This position is classified exempt; therefore, does not fall under the classified service.

We welcome you to join our team where we value work/life balance and diversity.

We offer a great benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan and more.

Click here for more information on benefits

If you want to be a part of this innovative team, apply today.

Employee will be assigned to the Division of Mining and Reclamation (DMR), Hydrologic Protection Unit (HPU) and 401 Certification Unit (401) in the Philippi Regional Office. The employee will report directly to the Environmental Resources Program Manager 1.

Duties include:

Will receive and track all National Pollution Discharge Elimination System (NPDES) and 401 applications submittals for the regional office.

The employee will then ensure the application information is transferred into the Environment Resource Information System (ERIS) and notify the HPU Environmental Resource Associate (ERA).

Will also track the resubmittal of applications and inspector reviews in ERIS.

Will prepare NPDES draft permits to send them to headquarters, the company and consultant.

Will review and track final approvals.

Will be responsible for ensuring that application fees are receipted and processed daily.

Will process incoming and outgoing mail.

Will create and distribute application tracking reports as required.

Will proofread advertisements and certificates of publications as required and inform the application team leader of any errors.

Will assist the ERA in processing Freedom of Information Act (FOIA) requests for the regional DMR/HPU office.

Will answer the phone as required.

Will perform other clerical duties as necessary including ERA duties during their absences.

Notes:

Regular attendance is an essential part of this position.
Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant’s thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position.
All new employees that are involved with Specific DEP programs subject to the Surface Mining Control and Reclamation Act (SMRCA) of 1977 must file prior to final appointment and annually thereafter, a Statement of Employment and Financial Interest (OSM 23).

Click The APPLY Link To Apply Online.

INSTRUCTIONS TO APPLICANT:

You must submit an application for each position of interest.

Your complete work history is used to qualify you for positions. Please be as detailed as possible and list all of your past employment in the Work Experience section of your application or you may attach it to your application with a resume.

If you have not previously submitted a copy of your official transcript or diploma, or licensure or training earned, you may attach it to your application or email it to applicantservices@wv.gov

If you have already submitted copies of these documents with other applications, please do not resubmit. You may contact Staffing & Recruitment at 304-414-1852 if you have any questions.

If you would like to be notified of jobs of this nature or in other categories, please complete our Job Interest Card

Qualifications

Training: Graduation from a standard high school or the equivalent.

Experience: Four (4) years of full-time or equivalent part-time paid experience performing routine office work.

Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.

***Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment.***

✓ Fresh Listing

Office Assistant 3 - - Environment - Environmental Protection - Barbour Co.

SES Pay Grade

Job Description

Summary

Key Requirements

Full Job Description

Qualifications

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