Management Specialist

Full Job Description

The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo.

This position is in the National Museum of African American History and Culture (NMAAHC).

The National Museum of African American History and Culture is a national museum for the study and exhibition of African American history and culture.

Basic Qualifications: Experience that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

In addition to the basic qualification requirement above: Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service.

For this position, specialized experience is defined as demonstrated experience managing operational logistics; responding to inquiries in writing and orally; maintaining calendar of meetings/events; managing and tracking a variety of funds; preparing procurement packages for supplies, services and/or equipment, etc.; coordinating and managing travel arrangements and preparing travel vouchers; establishing suspense system to log and track correspondence, reports, meetings, etc.

and reviewing correspondence to ensure grammatical correctness.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position.

Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience.

Be sure to note the number of paid or unpaid hours worked each week. Or Education: Three full years of progressively higher level graduate education leading to a Ph.D.

or equivalent doctoral degree related to the position may be substituted to meet the experience requirements.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S.

accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Or a Combination: Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the Qualification Standards.

In an effort to streamline our hiring process, SI employees whose current position of record is in the same job series (0301) and who are in a (Federal competitive or excepted service appointment) (Trust) as this advertised position, are not required to submit a transcript with your application package.

However, if selected, you will be required to provide a copy of your transcript before your start date in the position.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

Major Duties:

The Management Specialist reports to the Associate Director, Office of Curatorial Affairs, National Museum of African American History and Culture (NMAAHC) and is responsible for providing budget, financial and administrative support to include managing procurement, property, travel, and other administrative functions.

In this position, you will: serve as principal assistant and advisor providing advice in the review, evaluation and coordination of all activities and assignments requiring the attention of the Associate Director (AD).

Advise the AD on financial and budgetary procedures. ensure Associate Director maintains regular interaction with direct reports and key leaders throughout the Smithsonian.

Participate with key staff members in determining project needs, defining project goals, setting priorities, and developing project work plans.

procure goods and services by verifying the availability of funds, preparing contracts and purchase orders and ensuring that goods and services are received, accounted for and paid for services rendered.

produce written drafts of various correspondence for senior staff review and dissemination. Respond to mail and email. Draft and edit material.

review and/or approve travel authorizations/vouchers in Smithsonian travel system. Prepare materials such as correspondence, reports and briefing slides using a variety of office software.

ensure smooth and continuing communications and liaisons with a wide range of colleagues within the Smithsonian, executives and managers in subordinate organization, and representatives of numerous external organizations, both national and internationally.