Management Analyst (Operating Room)

Full Job Description

The Management Analyst serves within Surgical Services at the Dayton VA Medical Center and provides analytical, evaluative, and program support.

Analyzing clinical and administrative data from Oracle Health and other authorized VA systems to identify trends, variances, bottlenecks, and opportunities for improvement.

The position focuses on strengthening operational visibility, reporting accuracy, workflow efficiency, and data-driven decision-making across Surgical Services.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/13/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Experience in management and program analysis principles, methods, and evaluative techniques sufficient to assess operating room operations and prepare defensible findings for management use; Experience using Oracle Health reporting, healthcare data structures, surgical services reporting practices, and operating room source systems sufficient to collect, reconcile, and interpret interrelated information; Experience using operating room processes, case flow measures, scheduling concepts, block utilization, productivity indicators, and access-related measures sufficient to understand how operational conditions affect performance outcomes; Skill in identifying inconsistencies, reconciling conflicting information, determining the significance of patterns or variances, and organizing data into meaningful findings; and Skill in preparing written analyses, management summaries, charts, tables, and explanatory products that clearly present findings, methodology, and operational implications.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have a Master's or equivalent graduate degree OR 2 full years or progressively higher-level graduate education leading to such a degree or LL.

B or J.D., if related. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without document.

OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education beyond graduate-level education (beyond the first year).

NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without document.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties Include: Performs comprehensive data analysis of operating room (OR) activities using Oracle Health and other VA data systems to evaluate performance, utilization, and efficiency.

Collects, validates, reconciles, and interprets data from multiple sources to ensure accuracy, consistency, and reliability of OR reporting.

Develops recurring and ad hoc reports, dashboards, spreadsheets, and visual summaries to support leadership decision-making.

Analyzes OR scheduling patterns, including block utilization, first-case start times, room turnover, delays, and cancellation trends.

Evaluates scheduling accuracy by comparing planned versus actual case progression to identify variances and workflow inefficiencies.

Identifies trends, bottlenecks, inefficiencies, and opportunities for improvement in OR operations and resource utilization.

Prepares written analytical reports, summaries, and briefing materials that clearly communicate findings and operational impacts.

Conducts workflow evaluations to assess the impact of staffing patterns, scheduling processes, and operational changes.

Collaborates with providers, nurses, schedulers, and administrative staff to validate data and clarify workflow processes.

Supports leadership data calls by extracting, organizing, and interpreting relevant operational and performance data.

Establishes and maintains standardized reporting methods, definitions, and tracking tools to improve consistency and transparency.

Develops and maintains documentation, procedures, and reference materials related to OR reporting and analytics.

Tracks and monitors performance metrics over time to identify trends, improvements, and emerging concerns.

Supports audits, inspections, and oversight activities by ensuring data accuracy, traceability, and availability of documentation.

Coordinates responses to internal and external data requests related to OR operations and performance.

Provides decision support through analytical insights that inform workflow improvements, scheduling optimization, and resource allocation.

Monitors outcomes of implemented changes and evaluates effectiveness of process improvement initiatives. Ensures compliance with VA policies, data governance standards, and reporting requirements.

Prepares management-ready products including charts, tables, presentations, and executive summaries. Performs other related duties as assigned in support of Surgical Services operations and priorities.

Work Schedule: Full-Time, Monday-Friday, 7:00am - 3:30pm, subject to change based on the needs of the facility. Telework: This position may be authorized for Ad-Hoc telework only.

Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position.

Position Description/PD#: Management Analyst (Operating Room)/PD939400 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved.

Permanent Change of Station (PCS): Not Authorized.

Physical Requirements: Work is primarily sedentary and involves extended periods of computer use, data review, report preparation, and participation in meetings.

Occasional movement within clinical and administrative areas may be required to obtain information, clarify workflow processes, or attend briefings.

No special physical demands are required beyond those normally associated with office and administrative analytical work.

The work may require extended periods of concentrated review of data, reports, dashboards, and computerized records in order to prepare accurate analytical products and written summaries.

Occasional movement within the medical center may be required to coordinate with Operating Room personnel, attend meetings, or obtain information related to Surgical Services operations.

Work Environment: Work is performed primarily in an office environment within Dayton VA Medical Center and includes regular interaction with staff supporting operating room operations.

The environment involves routine exposure to the normal interruptions and pace associated with a healthcare setting and management reporting deadlines.

There are no unusual hazards associated with the work beyond those typical of an administrative position in a medical center.