Management Analyst – Aging & Disability Services (Open & Promotional)

Full Job Description

San Mateo County Health’s Aging and Disability Services Division is seeking a highly motivated and experienced candidate to join the Administrative and Financial Services Unit as a Management Analyst.

The ideal candidate will demonstrate the ability to independently interpret funding requirements, perform complex fiscal analyses, and translate financial data into actionable insights for program and executive leadership.

The Management Analyst in Aging & Disability Services will play a key role in supporting the financial oversight of multiple federal and state funding streams that support critical programs for older adults and individuals with disabilities across San Mateo County.

This position ensures compliance with federal and state grant requirements, supports multi-agency claiming processes, and provides financial analysis to help department leadership maximize resources and maintain program stability.

This role is critical in ensuring fiscal integrity, regulatory compliance, and responsible stewardship of public funds that support essential community services.

To support success in this role and foster strong workplace connections, this position is expected to work in the office full-time, Monday through Friday.

Key Responsibilities

Grant Administration & Sub-Recipient Oversight

• Manage and monitor CDA grants, including OAA Title III funding, ensuring compliance with federal and state requirements.
• Oversee sub-recipient activities, including expenditure reviews and site visits.
• Guide staff on grant financial reporting and reconcile multiple funding streams.
• Develop and track grant budgets, coordinate audits and Single Audit documentation

State & Interagency Claiming

• Serve as a subject matter expert on County Expense Claims (CEC), Public Authority In-Home Supportive Service claim (SOC 448), and Community-Based Medi-Cal Administrative Activities (CMAA) claiming processes.
• Ensure accurate, timely claim submissions and review supporting documentation.
• Provide guidance to staff and respond to state and federal inquiries.

Budget Management & Financial Analysis

• Prepare and monitor operating budgets; develop revenue projections and forecasts.
• Analyze financial data, identify funding gaps, and recommend corrective actions.
• Coordinate budget timelines and prepare amendments as needed.

Compliance & Process Improvement

• Ensure compliance with federal and state funding regulations.
• Maintain accurate records for audits and reviews.
• Identify and implement process improvements to enhance efficiency and oversight.

The ideal candidate will bring:

• Demonstrated experience in public-sector budgeting, financial analysis, and grant administration, preferably within a government environment.
• Strong knowledge of California Department of Aging (CDA), Older Americans Act (OAA) funding, and state claiming processes (e.g., CEC/CDSS, SOC 448, CMAA/DHCS), including sub-recipient monitoring and compliance.
• Advanced analytical and problem-solving skills, with the ability to evaluate complex financial data, perform variance analysis, and develop actionable fiscal recommendations.
• Proven ability to work independently and exercise sound judgment in a highly regulated, complex fiscal environment.
• Excellent communication and technical skills, including experience presenting to executive leadership and proficiency in advanced Excel and financial reporting tools.

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Qualifications

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field.
• At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level.

Knowledge of:

• Project and/or program management, analytical processes, and report preparation techniques.
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
• Principles of mathematical and statistical computations.
• Research and reporting methods, techniques, and procedures.
• Modern office practices, methods, computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Principles and practices of public administration as applied to operational unit and program administration.
• Principles and practices of county management and government.
• Sources of information related to a broad range of county programs, services, and administration.
• Basic principles, practices, and procedures of funding sources and grant funds disbursement.
• Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
• Record keeping principles and procedures.
• Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

Skill/Ability to:

• Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
• Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Plan, organize, and carry out assignments from management staff with minimal direction.
• Plan and conduct effective management, administrative, and operational studies.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Effectively representing the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Additional Information

Open & Promotional. Anyone may apply.

Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date will receive five points added to their final passing score on this examination.

The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions.

Candidates who pass the application screening will be invited to a panel interview (weight: 100%).

Depending on the number of applicants an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification.

All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.

All examinations will be given in the County of San Mateo, California and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the “Apply” button.

If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply.

Responses to the Supplemental Questionnaire must be submitted in addition to the standard County employment application form.

A resume will not be accepted as a substitute for the required application materials.Online applications must be received by the Human Resources Department before midnight on the final filing date.

TENTATIVE RECRUITMENT TIMELINE
Final Filing Date: Tuesday, April 28, 2026, at 11:59PM PST
Application Screening: Week of April 28, 2026
Panel Interviews: May 19 and/or May 21, 2026

About the CountySan Mateo County is centrally located between San Francisco, San Jose, and the East Bay.

With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment.

The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply.

Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer. We seek to hire, support and retain employees who reflect our diverse community.
We encourage applicants with diverse backgrounds and lived experiences to apply.

HR Contact: Priscilla Bermudez (040326) (Management Analyst - D181)