Limited English Proficiency Program Manager (Emergency Management Program Specialist 3)

Full Job Description

Under the supervision of the Human Services Program Supervisor, this position is responsible for providing senior professional level Limited English Proficiency (LEP) emergency management coordination and program management for the Washington Emergency Management Division under the Human Services Section.

**The incumbent of this position will receive an additional 5% dual language assignment pay above the base salary amount.**

Emergency Management Division
As part of the Military Department, the EMD leads and coordinates mitigation, preparedness, response and recovery in Washington State to minimize the impact of disasters and emergencies on the people, property, environment and economy.

The state's Emergency Management Division is a civilian (non-military) division of the Washington Military Department.

About the Washington Military Department
Protecting people is our passion. At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise. Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service. We go home at night knowing that our day-to-day work supports activities that truly make a difference. Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth ChalleNGe Academy - the Washington Military Department seeks to safeguard our way of life and those that call Washington home.



To learn more about the Washington Military Department, please visit: www.mil.wa.gov

In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.

Requirements

Responsibilities include:

• Developing, disseminating, and evaluating emergency communication tactics and products intended to reach individuals and communities with LEP.
• Manage statewide LEP outreach strategy and policy coordination for improvement of the state's communication with all residents.
• Responsible for providing professional level program management and technical support for emergency management programs.
• Manage the Emergency Management Division's LEP communications outreach efforts related to preparedness, mitigation, response, and recovery.
• Assist government partners (local, tribal, state, federal) with LEP outreach through intentional and coordinated outreach, training, and technical assistance.
• Independently provide professional level emergency management LEP coordination support.
• Manage and track program budgets.
• Track communications information and write annual legislative report to include communication outcomes for life safety information and include potential recommendations to remedy technological infeasibility.
• Serve in the State Emergency Operations Center (SEOC) or Joint Field Office/Area Field Office (JFO/AFO) in support of an activation or an incident or event.

Qualifications

REQUIRED QUALIFICATIONS

Two years of experience as an Emergency Management Program Specialist 2 (EMPS2).

OR

Bachelor's degree AND four years of professional level experience in emergency management,
financial management (grant, contracting, claims management, budgeting), business
administration/marketing, training/education, public information/affairs, program/project management,
environmental analysis/planning, civil/structural engineering, legislative affairs, and/or urban planning.

Additional qualifying experience will substitute, year for year, for the education requirement. A Master's
degree or Ph.D. degree will substitute for one year of the experience requirement.

AND

Ability to read, write, speak, and understand the English language and at least one additional language
(Spanish preferred).

Note: The language(s) required for this position may vary depending on LEP needs of the communities
affected by disaster.


DESIRED QUALIFICATIONS

Skills, Abilities Competencies to:

• Relay concepts and ideas between languages.
• Respect and understanding of our Limited English Proficient (LEP) clients, cultures, dialects and beliefts.
• Facilitate the development of long-term recovery initiatives with an emphasis on the Limited English Proficiency (LEP) community.
• Conduct research to find needed LEP long-term recovery resources.
• Facilitate work groups with diverse stakeholders, which includes sharing information, making decisions, and implementing strategies.
• Work in partnership with team members, federal and state, to ensure collaborative, cooperative, and comprehensive efforts meet objectives.
• Conduct training and presentations.
• Analyze, comprehend, and apply complex and/or technical material such as federal and state laws; federal Code of Federal Regulations; federal and state directives, regulations, Washington Administrative Codes (WAC), etc.
• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.
• Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access, and SharePoint) to develop complex documents in support of program objectives.

Additional Information

Compensation: Wage/salary depends on qualifications or rules of promotion. **The incumbent of this position will receive an additional 5% dual language assignment pay above the base salary amount.**

CONDITIONS OF EMPLOYMENT

Background Investigation: Must successfully complete the appropriate background checks required for employment. Must be willing to sign releases of information and shall not have access to any investigative materials and files. The processing of background checks can take up to six months post-employment. Failure to successfully pass a background check may be cause for termination.

Union Shop Provision: This position is represented by the Washington Federation of State Employees.

Driver's License:

1. Valid to drive in the State of Washington.
2. Must meet requirements of the REAL ID Act. This is required for base access and will be required upon hire.

Military Facility: Willingness to work on a Military Controlled Access Installation.
Work Hours: A choice between a Tuesday through Friday (4/10 schedule): Monday through Thursday (4/10 schedule): or Monday through Friday (5/8 schedule). Actual hours will start no earlier than 6:00 am and end no later than 6:00 pm, and will include core business hours of 8:00 am to 4:00 pm.

Telework: This position may be eligible for some telework. The incumbent will work with their supervisor to identify an appropriate work schedule and balance between remote and in person work based on operational need and employee preference. Reporting to the workstation for work activities or participating in-person meetings will be required.

Emergency Assignment: Upon activation of the State Emergency Operations Center (SEOC) or Joint Field Office (JFO), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.

Travel: Occasional travel required - up to 10% to include overnight stays.

Application Process

Individuals interested in applying for this position should select the "Apply" button and submit the following:

1. A current state application profile, and
2. Responses to the Supplemental Questions (Note that your responses to the supplemental questions will be used for interview selection), and
3. Cover Letter (no more than two pages), and
4. Resume, and
5. A list of three professional references. Please include at least two past/current supervisors, one peer and subordinate if applicable. For each reference include the following:

• Name
• Professional Title
• Working Relationship
• Daytime Phone Number
• Email Address
  
  ** A resume will not substitute for completing the "work experience" section of the application.
  

The information provided in your application must support your supplemental questionnaire responses. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

Failure to attach the requested resume and/or cover letter may preclude you from consideration from this recruitment.

This recruitment may be utilized to fill additional Emergency Management Program Specialist 3 vacancies for 60 days after the recruitment closing date.

If you have questions about the application process or this recruitment, please email Geri Harding at geri.harding@mil.wa.gov

Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.

The Washington Military Department is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities and/or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at: Email: geri.harding@mil.wa.gov, Call: (253) 512-7384, or 711