Group Program Registration Specialist (Administrative Specialist I)
City of Seattle
RecentPosted Jan 6
✓ Fresh Listing
Posted: January 8, 2026 (7 days ago)
This job was posted recently. Fresh listings typically have less competition.
L&I Administrative Assistant 3- Non-Permanent
State of Washington
Dept. of Labor & Industries
Location
Washington, 98504
Salary
$47,100 - $63,252
per year
Type
Internship
More Administrative & Clerical jobs →Closes
January 15, 2026More State jobs →
Job Description
Summary
This job is for an administrative assistant who supports leaders in a state division focused on customer service, safety, and licensing programs by handling communications, tracking tasks, and managing paperwork.
It involves backing up key roles during absences and ensuring smooth operations across different regions.
A good fit would be someone highly organized, discreet with sensitive information, and adaptable to changing needs in a team environment.
Key Requirements
- Strong organizational skills to track deadlines, action items, and follow-ups
- Ability to prepare sensitive and confidential correspondence and reports
- Experience in meeting coordination, including agendas, notes, and minutes
- Proficiency in administrative processes like procurement, invoices, and expense management
- Skills in communication and liaison work between leadership and staff
- Adaptability to serve as backup for roles like Recruitment Coordinator and Elevator Chief
- Discretion and reliability in handling confidential information and supporting compliance
Full Job Description
Our Mission: Keep Washington Safe and Working!
Our Values: Customer Focus, One L&I, Respect, Diversity, Equity and Inclusion, Learning and Growth, Reliability
With this recruitment we are filling a non-permanent position that is expected to last 12 months.
Job Highlights
If you are someone who enjoys making a positive impact, resolving problems, and working with different teams to support the greater mission, then the Administrative Assistant 3 role in CSCPS-Administration Division is just the opportunity for you!
The Administrative Assistant 3 position provides comprehensive administrative and operational support to the Customer Service, Compliance, and Public Safety Division (CSCPS). Key responsibilities include direct support to the Chief Administrative Officer (CAO) and collaboration with Administrative Operations Managers (AOMs) for both the Northeast and Southwest regions of the state.
This position also serves as a designated back-up for the Recruitment Coordinator and the Elevator Chief, ensuring continuity of operations and consistent service delivery. In this role, the incumbent assists with coordinating administrative processes, managing communications, supporting compliance-related activities, and facilitating efficient workflows across multiple programs and geographic areas.
This role requires a high level of organization, discretion, and adaptability to effectively support leadership and respond to evolving operational needs.
The CSCPS Division’s primary objective is to deliver high-quality customer service, promote and safeguard public safety, and support Washington State’s workforce by administering training, testing, and licensing programs. That is why this position plays a vital role in advancing these objectives by helping ensure administrative efficiency, regulatory compliance, and responsive service to internal and external stakeholders.
For this position, teleworking is full-time but may be required to come to the office on occasion.
For positions where in-office work is necessary, the frequency of telework will be discussed with the supervisor of the position at the time of offer
Requirements
Some of what you’ll do:
- Serve as liaison between division leadership and division staff, communicating assignments or information, and requesting status and reporting information.
- Prepare highly sensitive and confidential draft correspondence and reports.
- Track deadlines, action items, and follow-ups to ensure timely completion of assignments and projects.
- Prepare agendas, takes meeting notes, and distributes minutes and action items.
- Prepare necessary materials for meetings and projects.
- Interact with program leadership to ensure coordination and completion of tasks and projects.
- Support procurement and administrative processes, including purchase requests, invoices, and expense documentation.
- Serve as the backup Electronic Security Coordinator (ESC) submitting STARS requests for the division.
- Serve as the Language Line Administrator for CSCPS and serves as backup to the Language Access point of contact for the CSCPS Administrative Assistant 4’s.
- Serve as backup having signature authority in the absence of the Administrative Assistant 4’s and 5 on certain matters requiring signatures from the Chief Administrative Officer and the Assistant Director of CSCPS.
- Assist the Elevator Chief in bills assigned to the program, developing, and maintaining tracking information regarding the progress of the bills and responses.
- Facilitate Management and Equipment for the Administrative Operations Team.
Qualifications
Required:
High school diploma or equivalent
AND
Three years of clerical, office or administrative experience.
OR
An Associate’s degree in business administration, public administration, or a closely related field may substitute for experience.
AND
One year of experience as an Administrative Assistant 2 or two years as an Administrative Assistant 1.
OR
Equivalent education/experience. Formal education will substitute year-for-year for experience.
In Addition:
- The ability to always maintain highest levels of confidentiality.
- The ability to take action to learn and grow.
- The ability to take action to meet the needs of others.
- The ability to stay highly organized and effective.
Desired:
- Knowledge of Elevator Program and divisional processes and procedures.
- Knowledge of divisional programs, what they do, and who to contact to complete necessary tasks.
- Demonstration of position-specific skills, abilities and competencies. For a full list of competencies please request the Position Control Form (PDF).
Additional Information
Things You Need To Know
To help you maintain a proper work-life balance, teleworking is one of the work schedule options for this position. L&I also offers flexible custom work schedules.
State employees who meet the qualifications will become eligible for a generous retirement package at the end of the employee’s career. Click on the “Benefits” tab to learn more.
At L&I, your voice matters. In addition, L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3.3 million workers. Take a look at this brief video and learn more about why L&I is an employer of choice.
To receive more information on opportunities at L&I sign up for GovDelivery and select L&I job alerts.
Application process
We will contact the top candidates directly to interview for this position.
Because we base the selection on information provided by you, it is in your best interest to identify the knowledge, skills, and abilities that address the required and desirable qualifications described in the announcement.
Please include the following documents with your application:
- A cover letter describing specific qualifications.
- A current resume detailing applicable experience and education.
- A list of at least three professional references with current telephone numbers.
Please do not attach or place any medical information (vaccination status included) within the application, resume, or cover letter.
If you do, we will have to reject your application to safeguard others from receiving your confidential information. You will have to remove the confidential information before you can apply again.
To learn more about our hiring process timeline at L&I please visit our L&I recruiting page at Hiring Process at L&I. If you would like to read our website in a language other than English, scroll up to the top of the page to select your language of choice from the banner.
Background Check Notice
Prior to a placement in this position, a background check, including criminal history record will be conducted. Information from your background check will not necessarily preclude employment but will be considered in determining your eligibility to perform the requirements of the position.
Other information
- For positions requiring travel, you must have a valid unrestricted driver's license and have insurance if driving a privately owned vehicle on state business.
- This position is represented by the Washington Federation of State Employees (WFSE).
- Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
- Please note: L&I may use this announcement to fill multiple permanent and/or non-permanent positions.
The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9.
The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
Did You Know?
Washington is America's Top State to live, play, and work, according to U.S. News (2021). Join the L&I team and enjoy all the Evergreen State has to offer.
In addition to offering a positive balance between life and work, L&I provides one of the most competitive benefits packages in the nation. We also believe your voice matters.
We value our employees and their work-life balance by encouraging flexible schedules. L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3 million workers.
Veterans Preference
Applicants wishing to claim Veterans Preference should attach to their application a copy of their redacted DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.
Please blackout any personally identifiable data such as Social Security numbers. For further information, contact L&I’s Jobs@lni.wa.gov.
Diversity, Equity, and Inclusion Employer
L&I employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We believe in the importance of recognizing the value each of us contributes to the success of the agency mission. Having a diverse workforce is this agency’s greatest source of strength and knowledge.
It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service.
We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.
The State of Washington is an equal opportunity employer.
Persons with a disability who need accommodation in the application process or testing process, or those needing this announcement in an alternative format, may call 360-902-5700.
TTY users should first call 711 to access the Washington Relay Service.
You are welcome to include the name and pronoun you would like to be referred to in your materials, and we will honor this as you interact with our award-winning diverse and inclusive organization.
For more Information
If you have any questions regarding this job posting, program, or the agency, please contact Elena Emery at emee235@lni.wa.gov.
#LI-DNI
Check your resume before applying to catch common mistakes