Lead Human Resources Specialist

Full Job Description

MOS Code: 42A (Army), 420A (Army)

Education and Experience: A High School diploma, GED or higher, plus six (6) years clerical administrative experience, including four (4) years of paraprofessional human resources experience.

Requirements

Under general direction, supervise, direct, and perform complex paraprofessional human resources functions in a specialized area including testing, classification, payroll or Human Resources Information Systems, or other centralized functions.

Qualifications

Coordinate human resource administrative activities.

Involves: In compliance with policies and procedures, develop and implement a system to assure timely processing of assigned department(s) staffing needs.

Oversee timely processing of new hires, terminations and status changes.

Coordinate recruitment activities, receive, log and process personnel requisitions to ensure accurate and timely eligibility lists to fill vacancies.

Coordinate scheduling of interviews with hiring supervisor. Ensure proper selection policies and procedures are followed in the interviewing, selection and hiring of candidates.

Submit completed interview slips to hiring officials. Notify applicants of selection results.

Provide technical duties in support of the selection and testing function. Involves: Oversee and participate in the review of applications for completeness and eligibility.

Oversee the research of personnel records to gather eligibility and efficiency points. Administer and monitor examinations and tests.

Prepares and adds to eligible lists by including seniority, efficiency and veteran points for employment and promotion purposes.

Rank candidates and break ties in accordance with Civil Service rules and regulations. Send pass/fail notices to all applicants. Coordinate medical physicals and drug screening.

Assist in responding to inquires or complaints from applicants or candidates.

Oversee, monitor and perform all aspects of Department bi-weekly payroll by responding to inquiries about payroll functions and processing.

Coordinate payroll processing with timekeepers to ensure all payroll data is submitted on a timely basis. Adjust supplemental pay and benefits for employees receiving workers' compensation benefits.

Ensure personnel and payroll information regarding retiring employees is submitted to pension administration in a timely manner.

Verify all intricate payroll records, prepare payroll and provide related human resources support for a municipal public safety department pursuant to labor contracts and addendums, government regulations, and City and internal instructions pertaining to all levels of employees Involves: Verify dual departmental payrolls for accuracy, and review terms and conditions of collective bargaining agreements (CBAs), associated memoranda of understanding (MOUs), applicable federal laws such as the Fair Labor Standards Act (FLSA) and Family Medical Leave Act (FMLA) and allied state laws, Civil Service Rules and Regulations, and City and internal administrative policies and directives for relevance to additions, changes and deletions affecting pay and benefits of individuals and groups, secure guidance from functionally responsible City or department staff regarding questionable actions or records discrepancies.

Verify corrections to earnings, benefits and leave accruals and balances as directed, and document reconciliation to validate the payroll process when audited.

Verify adjustment forms for pay increases, longevity, demotion, promotion, certification, education incentive, overtime, shift differential, court appearance, shift rescheduling or change, and other actions affecting pay or work time.

Submit internal and external correspondence concerning payroll related issues as required. Act as liaison to other departments to facilitate employee transfers.

Participate in review and verify the revisions of procedures that impact payroll processing.

Coordinate, develop and maintain human resources information system.

Involves: Process and perform Human Resource Information System (HRIS) entry for all personnel actions including new hires, terminations, transfers, promotions, demotions, merit increases and other miscellaneous changes to employee data base.

Oversee software upgrade installation and modification. Review upgrade and provide suggestions and provide proposals for system improvements.

Advise the information technology department of problems and assist in problem resolution. Write user instruction manuals. Conduct user training. Control user security.

Provide monthly and annual deadline calendars to system users. Provide ad hoc and recurring reports to director, city management and others as requested.

Represent the department and provide technical information and guidance on assigned functions and activities.

Involves: Communicate verbally and in writing to provide information on policies and procedures. Maintain historical records in area of assignment.

Prepare correspondence to applicants, employees and others. Prepare activity reports on selection and testing, human resources information system issues, payroll and other activities as required.

Perform research work by gathering data to prepare reports. Compose correspondence for signature of division or department manager. Make recommendations for more efficient delivery of services.

Supervise assigned personnel. Involves: Meet with staff on regular scheduled basis. Prioritize and coordinate unit activities. Instruct, review, guide and check work. Appraise employee performance.

Provide training and development. Enforce personnel rules, regulations, and work and safety standards. Counsel, motivate and maintain harmony. Interview applicants.

Recommend hires, terminations, transfers, disciplinary actions; recommend, payroll, leave, merit pay or other employee status changes.

Additional Information

For complete job specification, click here.

Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.

Important Note: The required Supplemental Questions and answers are considered an examination component and will generate a score.

Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam.

Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.

Please note: Applicants with foreign diplomas, transcripts and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.

To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.