Industries Manager 3 - Materials Manager

Full Job Description

Correctional Industries (CI) within the Department of Corrections (DOC), is seeking a highly motivated and qualified individual to fill an Industries Manager 3 position. This position is located at Airway Heights Corrections Center (AHCC) in Spokane, Washington. This position typically works from 7:00 a.m. to 3:30 p.m. Monday through Friday.

In order to be considered for this position, please apply directly at www.careers.wa.gov to this announcement

A completed application packet will include: "Please ensure all attachments are not protected or restricted files."

• A cover letter regarding your interest in this position.
• Detailed chronological resume.
• Three professional references with valid phone number (s) and an email address for each. Definition of "professional references" is listed in below Supplemental Information section.
• Copy of your unofficial transcript (if applicable).

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified and documentation may be required.

Correctional Industries (CI) is a unique blend of business and government, using private industry tools and techniques to provide a public service. Operations within the state correctional facilities are supported by sales to state agencies, county and local governments, and not-for-profit organizations.

AGENCY PROFILE:

For information about the Correctional Industries located at Headquarters, please visit the Washington CI-Airway Heights Corrections Center webpage.

DOC OFFERS:

• Flexible schedules
• Comprehensive compensation packages
• Training and development opportunities

Requirements

Correctional Industries (CI) is committed to maintaining and expanding incarcerated work training programs which develop marketable job skills, instill and promote positive work ethics and reduce the tax burden of corrections.

Correctional Industries works within the Reentry Division, providing people with focused success opportunities.

The Food Manufacturing Group manufactures food items and materials for the feeding and training programs within Airway Heights Corrections Center (AHCC). This position has oversight of product development and customer services over the food manufacturing work program.

The Industries Manager 3 (IM3) - Materials Manager works collaboratively with internal and external stakeholders and contributes to the agency’s mission to improve public safety by positively changing lives by supporting the adequate supervision and accountability of incarcerated workers.

The Materials Manager provides leadership and management of CI work programs within the Food Factory Manufacturing Group.

Primary Responsibilities include, but are not limited to:

• The Materials Manager is responsible for business activities related to Enterprise Resources Planning (ERP) for the Food Manufacturing group, including raw material purchasing, production planning and inventory management

This position provides accountability, leadership, sets an example for staff.

It provides direction to the manufacturing group (staff and incarcerated) by following a continuous improvement model and active supervision (measuring performance) to facilitate communication, enhance consistency, ensuring a safe workplace and focusing on customer fulfillment and positive experience

• The Materials Manager has advanced knowledge of purchasing, scheduling, inventory accountability, and superior stakeholder relationships through effective management of inventory movements to support the Food Manufacturing programs
• This position works in collaboration with the Food Manufacturing team and acts as relief for other shops when needed

Accountability-Scope of Control and Influence:

• The Materials Manager is responsible for the management oversight and leadership of the incarcerated individual work training programs managed by CI at AHCC
• This position influences and impacts statewide policy adherence, procedures and operations, as well as assuring the efficiency, consistency, and accountability of operations, programs, and services
• The directions and decisions made by the Materials Manager impacts the viability of the work programs and training of incarcerated individuals, which increase the likelihood of successful reentry into the community and post release employment opportunities

The programs may fail if the products and services do not meet customer standards.

This failure could result in a loss of revenue, which could mean a loss of training opportunities for I/Is, loss of civilian jobs, and the potential closure or reduction of CI food manufacturing, warehousing and/or transportation

• The Materials Manager regularly makes financial decisions impacting the department. This position reports to the Food Manufacturing Manager

Decision Making and Policy Impact:

Manage day-to-day onsite organizational issues, safety and security requirements, personnel, memorandums of agreement, and applicable regulations.

Provides recommendations for equipment purchases, construction etc., and ensures that security and safety concerns, and incarcerated workers issues are brought to the attention of the Food Manufacturing Manager

Ensures effective leadership within Food Manufacturing group staff is sustained, promoting increased transparency, heightened communication, and exceptional customer service that fosters a positive culture by and between staff and incarcerated individuals in furtherance of the CI Mission.

Effectively directs, guides, and coaches staff in identifying and developing new and/or modified products to satisfy customer demand, achieve nutritional requirements, and reduce operating costs.

This requires ongoing collaboration with Food Service Administration, the DOC State Dietician, and other members of the CI Food Group, as needed

Manages CI Food Manufacturing Material Resource Planning (MRP) program to coordinate and direct

Provides consistent management for Food Manufacturing teams, including, Food Group Technical Services, Food Factory and Customer Service. This includes oversight and problem-solving assistance for staff in areas such as efficient and effective work processes, safety and security requirements

This position analyzes, implements, and monitors changes that impact budget and external environments.

Managing multiple priorities that include project planning, scope management, cost and risk and process improvement initiatives.

Collaborates across internal and external teams and ensures vison and execution of strategies are clearly communicated

Failure to properly lead the organizations initiatives and oversee operations can lead to deficient business decisions, lost revenue, and complications for customers that rely on performance.

Failure to properly implement these strategies could negatively impact the CI Mission and goals as well as safety and security of DOC facilities

Develops and implements local operational directives that comply with collective bargaining agreements and policies.

Works closely with a diverse team of varied qualifications, expertise, and backgrounds, as well as with institutional leaders to ensure operational needs are met

Quality and process control with food operations team for consistency and customer acceptability

The Materials Manager is involved with making and approving decisions in emergency situations

This position must apply sound judgement to ensure operations are maintined, elevating issues to the Food Manufacturing Administrator at the appropriate time.

Without question, decisions impacting site functions and/or administration must involve the AHCC General Manager and the Food Manufacturing Administrator prior to taking actions.

Additional decisions with the potential to change Food Group priorities and/or processes, or affect CI internal/External customers, will be discussed with the Assistant Director prior to final determination and action.

Financial Dimensions:
Operating budget controlled:

• This position is directly accountable for management of Enterprise Resource Program (ERP) with sales target of $26 million annual sales and 3.1 million dollars average monthly inventory
• Customer service includes order fulfillment for Department of Corrections Food Service program as well as other nonprofit customers

Other financial influencers/impacts:

• Assist in achieving forecasted profit and margins, manage budget forecast by controlling operational expenses for direct and indirect cost of goods and services
• Assists in ensuring compliance with agency policies and procedures, communicating regularly with Food Manufacturing Administration (IM5)

Qualifications

Required Qualifications:Desired Qualifications:

• This position is exempt from Washington's civil service rules, Exempt employment is considered "at all," and there are not contractual employment rights. Exempt employees service at the pleasure of the appointment authority
• Maintain regular and reliable attendance
• Complete a felony disclosure form prior to employment and submit to a criminal background check
• Successfully complete, within timeframes, employee orientation and all other mandatory, annual, in service and other required training
• Provide physical residential address and home telephone number to the Department of Corrections
• Become familiar and comply with all Department policies and procedures and Collective Bargaining Agreement as applicable
• Must Possess and maintain a valid driver's license
• Must successfully complete the Correctional Worker Core (CWC) training program for interaction within the incarcerated population
• Required to work directly with incarcerated individuals

Additional Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

1. Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.

Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety.

We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.

2. People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
3. Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
4. Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.

Please include a minimum of three (3) professional references with your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation fromwww.wes.organdwww.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

Https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visitwww.uscis.gov.

Telework Details

This position may be allocated for telework.

If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.

Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.

Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process.

Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' website.

The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email yessica.michell@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388