Human Resources Specialist (Temporary)

Full Job Description

Under general supervision, this temporary position works with the Human Resources Recruitment Division's Pre-Employment Processing Team and is responsible for performing a variety of professional and/or technical duties in a staff capacity supporting the hiring activities of an assigned department. Provides information to management and employees regarding Human Resources policies and procedures. Working conditions are primarily inside an office environment. Exercises no supervision.

This temporary position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Hours
7:45 a.m. - 4:30 p.m.; Employees in this position will work three (3) to five (5) days per week, Monday through Friday, with occasional Saturdays required during the months of March, April, May, and June. This assignment is expected to start in March and end in August.

Work Location
100 W. Houston St. San Antonio, TX 78205

Requirements

• Initiates and coordinates pre-employment processing operations, to include organizing and maintaining personnel records, completing data entry, finalizing hiring actions in SAP, and working with candidates for hire via telephone and in person.
• Runs new hire processing reports and maintains pre-employment records in tracking systems.
• Processes new hires processing reports and maintains pre-employment records in tracking systems, to include benefits enrollment and establishes payroll records such as banking details, W-4, etc.
• Schedules and helps coordinate pre-employment activities, meetings, appointments, and mass pre-employment processing events.
• Responds to inquiries about pre-employment processing and assists new hire candidates with completing onboarding paperwork, as necessary.
• Serves as the pre-employment processor for various summer programs.
• Ensures compliance with current City and employment rules and regulations.
• Conducts criminal background checks, verifies education and employment, and runs driving record checks.
• Organizes, maintains, and uploads personnel records into electronic files system for each summer hire.
• Prepares routine reports and correspondence and reviews for conformance with established policies and procedures.
• Research and compiles data for special projects and reports.
• All other duties as assigned by Central Human Resources.

Qualifications

• Associate's Degree from an accredited college or university with preferable coursework in Human Resources or a related field.
• Three (3) years in data processing or human resources processes.
• Valid Class "C" Texas Driver's License.

Preferred Qualifications

• Experience in Human Resources.
• The ability to interact with customers and maintain the highest level of customer service and professionalism.
• Experience working with Microsoft Office applications.
• Experience working with SAP.
• Experience completing accurate and timely data entry.

APPLICANT INFORMATION:

Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job.

One year of full-time experience is defined as 30 or more hours worked per week for 12 months.

One year of higher education is defined as 30 credit hours completed at an accredited college or university.

Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification.

Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Additional Information

• Knowledge of City, State, and Federal policies and regulations relating to assigned area of responsibility.
• Knowledge of English usage, spelling, and punctuation.
• Knowledge of research methods.
• Knowledge of modern office practices, procedures, equipment and, depending on the individual job requirements, clerical techniques.
• Knowledge of basic bookkeeping practices and basic mathematical principles and methods.
• Skill in operating a personal computer and utilizing rudimentary software.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain effective working relationships with City staff and the general public.
• Ability to compile, organize, and maintain accurate and complete records and files.