HUMAN RESOURCES ASSISTANT-NTE

Full Job Description

About the position: This position is Non-appropriated Fund (NAF) and is located at the NAF Human Resources Office, Yokota AB Japan.

This is a Temporary Full Time position (Not to exceed 8-Apr-2027), guaranteed 35-40 hours a week Who May Apply: Open to everyone.

Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 04/22/2026 The Area of Consideration for this vacancy announcement is US Citizens and legal US residents who are residing within the commuting area of Yokota AB, Japan (100 miles).

Legal US residents must possess a social security number.Must be able to provide documentation proving residence status overseas.

Business Based Action Family Member Preference Military Spouse Preference Outside Applicant Veteran Spouse/Widow/Parent of Veteran Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: Experience performing clerical work and providing customer service to internal and external customers; applying rules, regulations, and procedures in accomplishment of clerical/administrative work; utilizing office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel).

Major Duties:

R&P: Utilizes automated recruitment tool. Build and edit user accounts. Generates vacancies for job announcements. Enters applicable position and organizational data for vacancy.

Create job opportunity announcements. Verifies applicant eligibilities in accordance with applicable laws, policies, and procedures. Produces applicant lists for selecting official.

Performs onboarding tasks. Initiates and monitors local installation records checks. May initiate background investigations in NBIS and build employee profile in CSO IT.

Monitors status of background investigations. Conducts in-processing briefing. Assists in the completion of employment documents.

Position Management: Enters classified position descriptions into automated library.

Verifies signatures on position descriptions and the most up-to-date Standardized Position Descriptions and Position Guides are being used.

Uploads supporting documents (i.e., evaluation statement; org chart; position designation tool (PDT) result, etc.) into the position description casefile/record.

Locates position descriptions in the library. Routes all classification requests to appropriate point of contact. DCPDS: Enters personnel data into an automated personnel data system.

Completes applicant and position builds using data provided. Verifies documentation for personnel action. Codes personnel actions in accordance with applicable policies and procedures.

Processes a variety of personnel requests and actions. Generates personnel reports. Identifies and corrects discrepancies in personnel data. Clerical/Admin: Performs front desk responsibilities.

Provides customer service assistance to customers. Make copies, scans documents, uploads and files documents. Distributes copies of personnel actions.

Provides general information regarding position vacancies, application procedures, etc. Operates a computer remote terminal and word processing equipment.

Receives and checks documents for completion and accuracy in accordance with applicable laws and regulations. Contacts appropriate sources to secure missing data or documents.

Prepares in-processing documents. Creates and maintains position control registers, office files, group insurance files, etc. May requisition forms and post changes to directives.

Assists applicants with system errors when applying for vacancies. Elevates complex system issues to senior HR staff. Prepares and submits payroll transmittals.

Performs other related duties as assigned. If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12931856