HUMAN RESOURCES ASSISTANT

Full Job Description

Requirements

1. Assist human resource staff in administering a variety of human resource functions; independently perform a variety of human resource duties in assigned functional areas.
2. Enter employee information into payroll system and employee database; retrieve information from Human Resources Information System (HRIS); process and validate record changes, actions, and employee related paperwork; proof and correct work entered.
3. Professionally and respectfully respond to inquiries and provide timely, reliable, and accurate information about organizational and other human resource rules, policies, regulations or procedures; receive and verify requests from employees or members of the public.
4. Process, review, ensure the accuracy and completeness of, compile and/or maintain human resource data, documents, and files;
5. Enter and/or retrieve data and create spreadsheets from HRIS or other computerized recordkeeping systems; research inaccuracies; initiate corrective measures as necessary; and escalate as needed.
6. Compile data and prepare reports, statistics and statistical summaries, narrative summaries or graphic representations of data under supervision.
7. Provide organizational and administrative support to long term, ongoing projects and/or assignments which require specialized knowledge and understanding of technical details within an assigned department.
8. Develop and implement internal office procedures; recommend changes in procedures or rules to facilitate effectiveness;
9. Schedule meetings, trainings, and other human resources events; coordinate departmental activities and provide required assistance.
10. Maintain confidentiality of all personnel, payroll, accounting and finance records and reports along with any other records, reports and/or information deemed to be sensitive in nature.

1. Performs related duties as assigned.

Qualifications

Additional Information

Knowledge of:

• standard office practices and procedures;
• computerized applications, such as HRIS, Microsoft Office and other related systems and software;
• records processing and filing.

Ability to:

• work professionally and respectfully with diverse groups of individuals (internal and external), elected officials, and the general public
• communicate in writing and verbally to a diverse group of individuals in a clear, concise and logical manner
• work collaboratively in a team environment
• actively participate and contribute to team discussions and goals
• proactively use independent judgement to research and resolve problems in accordance with established rules, policies, regulations or procedures; recognize the need to ask for additional help when needed
• prioritize and appropriately schedule assignments or tasks to meet established deadlines
• provide attention to detail to ensure accuracy
• review the accuracy of records and data, exercise decision making authority and initiate corrective action within established guidelines
• learn and explain complex practices and procedures
• independently learn and utilize new technologies

SUPERVISION
Employees in this classification receive supervision from an administrative superior as as­signed. Work is reviewed to ensure timely completion and accuracy.

WORKING CONDITIONS
The work is performed remotely and in an office environment and may include field trips to outlying areas. This is a high volume, time sensitive position with a Monday through Friday schedule. Approval of vacation leave requests is dependent upon payroll deadline schedule.