Human Resources Assistant (Ord. Title: Personnel Specialist, Assistant)

Full Job Description

The Seattle Police Department (SPD) is seeking an organized and detail-oriented person to fill a vacant Human Resources Assistant (Ord. Title: Personnel Specialist, Assistant) position in our Background Unit. The unit is a fast-paced environment that requires the highest degree of professionalism, integrity, confidentiality, and collaboration. In this role, you will provide direct and complex administrative personnel support to the Backgrounding Unit in conjunction with the Human Resources section of the department. This position needs the ability to work independently, manage priorities and deadlines, with frequent interruptions. To be successful in this position, the person must possess strong customer service and organizational skills. The position is responsible for assisting with background investigations into all candidates being considered for a position with and/or access to SPD as well as new hire onboarding. This position will report in-office daily to Human Resources.

Requirements

Provide administrative personnel support, which includes but is not limited to:
• Coordinate with internal stakeholders and external partners for backgrounding tasks, onboarding, and training.
• Administer the unit’s specific database/software network.
• Submit, upload, track, and maintain highly confidential computerized database tracking systems (e.g., investigations, medical and psychological evaluations, disqualifications, suspensions, terminations) through web-based external and internal systems.
• Work with schedules that are often conflicting, competing, and time sensitive, such as maintaining appointment calendars, arranging and scheduling logistics for examinations and oral boards for sworn candidates and a variety of participants, and making travel arrangements.
• Prepare official outgoing correspondence to candidates and external requestors.
• Coordinate and assist with onboarding and orientation, including preparing documents, offer letters, network access, required certifications, oaths of office, and any necessary items for onboarding new sworn staff.
• Collect, compose, prepare/edit, requests for information regarding candidates being processed.
• Facilitate outside agency file reviews, coordinating with internal stakeholders.
• Open, log, and review incoming correspondence, inquiries, and requests for information.
• Maintain officer and other supplies.

Qualifications

Required Qualifications:

Two years of progressively responsible clerical work in a personnel office setting is required (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).

Desired Qualifications:

• Experience working with Human Resources Information Systems and databases.
• Previous experience working in a Police Department is a plus.

Position Requirements:

• Must pass a Seattle Police Department background investigation.
• Must have a valid Driver’s license.
• Must perform work onsite. No remote work option is available for this position.

Additional Information

About the Department:

The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences.

Additional Information:

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

The full salary range for this position is $34.92 - $40.76 per hour.
New employees begin at Step 1 of the pay progression, which is $34.92 hourly. Current City employees’ starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime.

How to Apply:

• Apply online at http://www.seattle.gov/jobs. Please refer to: Job# 2026-00153
• A cover letter and resume, that provide additional information on why your skills and experience make you qualified for this job are required.
• Incomplete applications will not be considered.

If you have any questions, please contact Roth Lim at Roth.Lim@seattle.gov.