Human Resource Project Manager

Full Job Description

Human Resource Project Manager

Full Time | WMS Band 3

Salary Range: $9,276 - $10,318 Monthly

This is a telework/hybrid position. The candidate of choice may work from anywhere within the state of Washington with a reliable internet connection. Travel may be required.

Whether in an office, in the field or at a facility, the Washington State Department of Corrections supports people’s successes.

We are seeking a strategic and innovative leader to advance our values through effective project management as our Human Resource (HR) Project Manager.

In this role, you will lead high-visibility, high-risk, and high-impact Human Resources initiatives that shape and support the entire DOC enterprise.

As an HR Project Manager, you will provide full-scope project management for complex HR operations, programs, and policies that directly influence the HR Division’s ability to support DOC employees effectively.

The candidate of choice will also provide technical and organizational leadership in project management and leads strategic efforts to integrate new technologies and processes with existing enterprise systems.

Working closely with HR leadership and partners across DOC divisions, this role drives continuous improvement, operational effectiveness, and employee engagement initiatives.

The position applies critical thinking and research to develop and execute detailed project plans and produces high-quality reports, briefings, presentations, dashboards, and legislative review materials to support informed decision-making.

This role is integral to strengthening employee satisfaction within the HR Division by supporting the development, implementation, and facilitation of timely Equity, Diversity, Inclusion, and Respect initiatives and employee engagement activities that promote an inclusive and high-performing workplace.

A completed application packet will include:

Requirements

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Human Resource Project Manager, some of your duties will include:

• HR Continuous Improvement/Stakeholder Management/Project Management which could look like:
  • Leading projects from the requirements definition through deployment, identifying schedules, scopes, budget estimations, and implementation plan to include risk mitigation
  • Researching, analyzing, recommending, and implementing process improvements solutions
  • Developing and maintaining partnerships within the agency, other state agencies, other outside entities
  • Managing scope during the project life cycle, setting quality and performance standards and assessing risks
  • Structuring and managing integrated, multitrack performance databases for digital, print and experiential projects
  • Assigning and monitoring and monitoring resources to ensure project efficiency and maximize deliverables
  • Reporting project outcomes and/or risks to the HR Director and appropriate management channels and escalate issues, as necessary, according to project work plan
• Developing, executing and overseeing the HR business strategies including:
  • Conducing high level industry research and developing effective solutions
  • Driving awareness of requirements across business units and identify substandard systems processes through evaluation of real-time data
  • Serving as a leader for technical processes while developing systems that promote increased efficiency and productivity on multiple levels
  • Performing, evaluating, and communicating thorough quality assurance at every stage of systems and project development
  • Partnering with stakeholders across agencies, State HR, inter-agency and outside government and private entities to develop analysis and documentation in a collaborative way, communicating effectively and efficiently with staff, managers and executive leadership
• Other duties as required including:
  • Serving as a member of the HR Leadership Team (HRLT)
  • Participating on internal and external committees and workgroups as designated
  • Writing, developing, editing, presenting communications and/or presentations

Qualifications

What we need (required qualifications):

• Demonstrated proficiency in project scheduling, budgeting, risk management, and methodologies
• Demonstrated ability to build teams, manage conflict, and exhibit emotional intelligence
• Demonstrated ability to effectively, clearly, and consistently communicate with stakeholders and team members
• Demonstrated ability to make timely, data driven decisions while managing a project scope
• Demonstrated ability to analyze information, define problems or objectives, formulate logical and objective conclusions, recognize alternatives, and make recommendations

What will make your application stand out (preferred qualifications):

• Excellent communication skills, ability to work effectively with employees at all levels of the organization
• Able to convey a positive and professional image to employees and external contacts
• Ability to develop and maintain business relationships with internal and external stakeholders.
• High level of workload management including strong organizational skills and ability to effectively prioritize
• Actively listens to others, ability to paraphrase and asks clarifying questions
• Demonstrates ability to identify opportunities for improving and streamlining work processes beyond specific assignments
• Ability to thrive in a fast-paced, constantly changing environment
• Comprehends and can articulate the purpose(s) of a particular project and how it relates to agency goals and priorities
• Bachelor's Degree or higher in Business Administration, Project Management, Public Administration, or related field from and accredited institution whose accreditation is recognized by the US Department of Education
• PMP Certification, CAPM Certification, PMI-ACP Certification, PMI-PBA Certification, Prosci Change Management Certification, or other Project Management Certification or degree

Additional Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.

Please include a minimum of three (3) professional references with your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework.

If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.

Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.

Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process.

Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.