HUMAN RESOURCES ASSISTANT - FIRE DEPARTMENT

Full Job Description

This job announcement may close at any time anytime with little or no notice. Applicants are advised to apply promptly.

Pay Schedule VI, Grade 23, Regular Schedule: 35 hours per week

A vacancy exists in the Fire Department.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.

All interested transfer and promotional candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You MUST attach your transcript(s), license(s) and/or certification(s) to your application. Unofficial copies are acceptable.

Failure to submit proof of your Education, License(s) and/or Certification(s), beyond high school will result in your application not being considered. Proof of license(s), certification(s), and/or education must be submitted with each application.

Requirements

Under general supervision, performs a variety of paraprofessional human resources duties in support of a major function of the Office of Human Resources or in support of a human resources division of a large County agency.

• Provides information to applicants regarding job opportunities and explains employment processes.
• Reviews employment applications for completeness.
• Reviews and evaluates applications for non-merit positions and prepares lists of qualified applicants for agencies.
• Assists recruiting efforts to obtain qualified applicants which may include advertising, attending job fairs, and updating mailing lists.
• Maintains detailed records of applicants or employees, and assembles and types these into periodic reports.
• Assists in administering and monitoring written and performance examinations.
• Marks and supervises the marking and checking of examination papers and of training and experience ratings, including the calculation and proofreading of scores.
• Prepares certified lists of applicants eligible for interview based on final scores or ratings.
• Assists in maintaining automated and manual rosters of County employees.
• Processes entry and change tickets.
• Reviews, processes, and prepares payrolls for certification.
• Reviews and processes miscellaneous human resources action requests.
• Assists in interpreting human resources rules for County employees.
• Explains human resources records, leave rules, holidays, payroll administration, and other general administrative procedures to individual employees or agencies.
• Conducts general orientation meetings and explains County personnel policies and procedures to new employees.
• Assists in the coordination of employee development and training programs.
• Assists in the delivery of training in a team-teaching mode.
• Assists in the development and preparation of classification and compensation surveys.
• Responds to surveys conducted by employers in the public and private sectors.
• Prepares legislation to amend the Classification and Compensation Plans.
• Finalizes changes to class specifications, pay schedules, and the Classification and Compensation Plans.
• Coordinates the publication of changes in print and on the internet.
• Uses computer software packages and other automated office systems to generate a variety of documents, including lists, tables, reports, correspondence and other personnel documents.
• Creates and maintains databases and agency files.

Examples of Other Duties

• May lead or coordinate the work of clerical human resources staff.
• May represent the department at meetings or on committees.
• Performs other related duties as required.

(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in this class. Each position may not be required to perform all of the essential job functions listed.)

Qualifications

Possession of a high school diploma or an appropriate equivalent.

Plus

Two years' clerical or technical experience in a human resources function or in job placement.
(Additional education in personnel administration may be substituted on a year-for-year basis for the required experience.)

Knowledge, Skills, and Abilities (Entry Level)

• Knowledge of personnel recordkeeping procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of automated office systems.
• Knowledge of spelling, grammar, and arithmetic.
• Ability to understand human resources rules and regulations and to communicate them effectively to others.
• Ability to establish and maintain effective working relationships with all contacts.
• Ability to use automated recordkeeping and word processing systems.
• Ability to handle confidential material with discretion.
• Ability to perform basic mathematical computations.
• Typing ability.

Knowledge, Skills, and Abilities (Full Performance)

• Knowledge of County and departmental rules, regulations, policies, and procedures.
• Knowledge of automated office systems used in performance of duties.
• Knowledge of team-teaching techniques.
• Skill in operation of automated recordkeeping and word processing systems.
• Skill in communicating human resources rules and regulations to others.
• Skill in performing basic mathematical computations.
• Skill in assisting with instructor led training.
• Ability to supervise clerical employees.

Proof of License(s), Certification(s), and EducationApplicants are required to submit proof of license(s), certification(s), education beyond high school to meet the minimum qualifications of the position.

Diplomas or transcripts must show the applicant's major field of study.

Copies and unofficial transcripts are acceptable.Failure to submit proof of License(s), Certification(s) and/or Education beyond high school will result in your application not being considered.Proof of Degree EquivalencyApplicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc.

(www.wes.org).Mail or deliver documents to:ATTN: Human Resources Assistant - Fire Department/Jessica HallOffice of Human Resources308 Allegheny AvenueTowson, MD 21204

Mail Stop #62
410-887-8517 (Phone)
jehall@baltimorecountymd.gov (Scan/Email)

You MUST attach your transcript(s), license(s) and/or certification(s) to your application. Unofficial copies are acceptable.

EXAMINATION PROCEDUREApplicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions.

Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.

Additional Information

Physical and Environmental Conditions
The work of this classification is essentially sedentary, but may involve occasional walking, standing, lifting, carrying, and other limited physical activity. Some duties require frequent operation of office machinery such as computer keyboards or typewriters.

Medical Examination and Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete a physical examination, drug screening and employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.