Human Resources Assistant

Full Job Description

About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the NAF Human Resources Office on Travis Air Force Base, CA.

Work Schedule: Regular Part-Time employees are guaranteed 20 hours per week but may work up to 40 hours per week.

Eligible for the following benefits: Annual & Sick Leave, Medical & Dental Insurance, Stand Alone Dental Insurance, Life Insurance, 401(k) and Retirement, Flexible Spending Account.

Tuition Assistance after one year! Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 04/13/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: NF-02 Experience performing clerical work and providing customer service to internal and external customers; applying rules, regulations, and procedures in accomplishment of clerical/administrative work; utilizing office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel).

NF-03 Experience interpreting and applying NAF HR rules, regulations, and procedures in accomplishment of clerical/administrative work; utilizing recruitment tools in hiring personnel (i.e., generating job postings, job fairs, or equivalent); advising on routine recruitment strategies; troubleshooting and resolving personnel system and software issues.

Experience in processing a variety of personnel actions. Experience in utilizing office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel). Major Duties:

NF-02 R&P: Utilizes automated recruitment tool. Builds and edits user accounts. Generates vacancies for job announcements. Enters applicable position and organizational data for vacancy.

Creates job opportunity announcements. Verifies applicant eligibilities in accordance with applicable laws, policies, and procedures. Produces applicant lists for selecting official.

Performs onboarding tasks. Initiates and monitors local installation records checks. May initiate background investigations in NBIS and build employee profile in CSO IT.

Monitors status of background investigations. Conducts in-processing briefing. Assists in the completion of employment documents.

Position Management: Enters classified position descriptions into automated library.

Verifies signatures on position descriptions and the most up-to-date Standardized Position Descriptions and Position Guides are being used.

Uploads supporting documents (i.e., evaluation statement; org chart; position designation tool (PDT) result, etc.) into the position description casefile/record.

DCPDS: Enters personnel data into an automated personnel data system. Completes applicant and position builds using data provided. Verifies documentation for personnel action.

Codes personnel actions in accordance with applicable policies and procedures. Processes a variety of personnel requests and actions. Generates personnel reports.

Identifies and corrects discrepancies in personnel data. Clerical/Admin: Performs front desk responsibilities. Provides customer service assistance to customers.

Distributes copies of personnel actions. Provides general information regarding position vacancies, application procedures, etc.

Receives and checks documents for completion and accuracy in accordance with applicable laws and regulations. Contacts appropriate sources to secure missing data or documents.

Prepares in-processing documents. May requisition forms and post changes to directives. Assists applicants with system errors when applying for vacancies.

Elevates complex system issues to senior HR staff. NF-03 Serves as an authoritative source of information on procedural and regulatory requirements pertaining to HR personnel matters.

Provides guidance and informational resources to supervisors and employees. Explains employee rights and responsibilities.

Receives and reviews personnel action requests and supporting documents for validity and completion. Conducts strategic recruitment discussions to advise on recruitment strategies.

Advises on permanent and/or temporary placement actions. Explains hiring preferences and priority considerations in the recruitment process to management and/or applicant.

Formulates position qualifications for job announcement postings. Creates and releases job opportunity announcements. Generates applicant lists for the issuing of hiring certificate(s).

Verifies applicant eligibilities; and makes qualification determinations of applicants. Issues certificate of qualified applicants to selecting official for consideration.

Completes new hire record by ensuring all tasks are complete to include in-processing and all new hire documents are uploaded to the recruitment casefile.

Ensures personnel documents are placed into the official personnel file.

Conducts orientation for new employees providing information on insurance, retirement, and 401k savings benefits; workers' compensation; and unemployment compensation.

Tracks employee benefits eligibility window. Explains life qualifying events in accordance with HIPAA special enrollment rights and open enrollment.

Responsible for the maintenance of the personnel data system. Enters personnel data into the automated NAF personnel data system. Completes applicant and position builds.

Codes personnel actions in accordance with applicable policies and procedures. Processes personnel actions in accordance with applicable rules and procedures.

Advises management on routine pay and leave administration actions. Explains pay systems, differentials, hours of work, etc. Sets pay in accordance with applicable laws, policy, and guidance.

Computes rates of pay increases (promotions, pay adjustments, step increases, etc.) in accordance with statutory and regulatory requirements.

Monitors and processes within-grade increases in accordance with applicable guidelines. Answers inquiries concerning status of pending actions. Maintains official employee personnel records and files.

Forwards timely and accurate copies of records for administrative and pay purposes to other offices as required.

May be responsible for processing and tracking status of installation records checks, state criminal history repository checks, and national agency checks.

Establishes new record series as required and disposes of records according to records management directives.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12930211