HUMAN RESOURCES ASSISTANT

Full Job Description

About the position: This position will be assigned to the NAF Human Resource Office.

This is a Regular Full-Time position with benefits (medical, dental, life insurance, retirement, 401(k), and annual/sick leave). Must be able to work as a team and independently.

Must be friendly, courteous, and be able to succeed in a busy, multi-tasked environment. This is a position of Trust. Who May Apply: Open to everyone.

Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 01/12/2026 Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: Experience interpreting and applying rules, regulations, and procedures in accomplishment of clerical/administrative work; utilizing recruitment tools in hiring personnel (i.e., generating job postings, job fairs, or equivalent); advising on routine recruitment strategies; troubleshooting and resolving personnel system and software issues; utilizing office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel).

Performs all assigned duties in an accurate and timely manner. Works independently, sets work schedule based on work requirements and deadlines.

Promptly and courteously receives, greets, and answers questions from customers and telephone callers. Accurately maintains and updates files to enable quick and efficient retrieval of information.

Ensures compliance with all established directives. Accurately prepares employment documents in accordance with appropriate directives and policies and in the proper format.

Consistently follows up on suspense items and status of security checks to ensure timely completion. Exercises tact and diplomacy in dealing with applicants, employees, managers, and co-workers.

Ensures compliance with all established safety and security policies and directives.

Condition(s) of Employment: Successful completion and favorable adjudication of applicable background investigation (Tier 1 or T3 Level) is required. Major Duties:

The primary purpose of this position is to provide HR advisory services and support to serviced management and employees.

HR Advisory: Serves as an authoritative source of information on procedural and regulatory requirements pertaining to HR personnel matters.

Provides guidance and informational resources to supervisors and employees. Explains employee rights and responsibilities.

R&P: Receives and reviews personnel action requests and supporting documents for validity and completion. Conducts strategic recruitment discussions to advise on recruitment strategies.

Advises on permanent and/or temporary placement actions. Explains hiring preferences and priority considerations in the recruitment process to management and/or applicant.

Formulates position qualifications for job announcement postings. Creates and releases job opportunity announcements. Generates applicant lists for the issuing of hiring certificate(s).

Verifies applicant eligibilities; and makes qualification determinations of applicants. Issues certificate of qualified applicants to selecting official for consideration.

Audits returned certificate to validate selection(s) are compliant to statutory laws and policies. Extends job offers and initiates pre-employment process.

Completes assigned and applicable onboarding tasks/responsibilities. Coordinates entrance on duty date once pre-employment requirements are favorably met.

Prepares for and conducts in-processing briefing.

Completes new hire record by ensuring all tasks are complete to include in-processing and all new hire documents are uploaded to the recruitment casefile.

Ensures personnel documents are placed into the official personnel file.

Benefits: Conducts orientation for new employees providing information on insurance, retirement, and 401k savings benefits; workers' compensation; and unemployment compensation.

Tracks employee benefits eligibility window. Explains life qualifying events in accordance with HIPAA special enrollment rights and open enrollment.

Administers workers' compensation and unemployment compensation programs. Classification: Maintains and locates position descriptions.

Reviews and verifies organizational structures provided by management. Enters position descriptions into an automated library; and uploads supporting documents into its casefile.

Completes cursory reviews of previously classified position descriptions. DCPDS/Personnel Actions: Responsible for the maintenance of the personnel data system.

Enters personnel data into the automated NAF personnel data system. Completes applicant and position builds. Codes personnel actions in accordance with applicable policies and procedures.

Processes personnel actions in accordance with applicable rules and procedures. Generates personnel information reports. Identifies and corrects discrepancies in personnel data.

Pay & Leave: Advises management on routine pay and leave administration actions. Explains pay systems, differentials, hours of work, etc.

Sets pay in accordance with applicable laws, policy, and guidance.

Computes rates of pay increases (promotions, pay adjustments, step increases, etc.) in accordance with statutory and regulatory requirements.

Monitors and processes within-grade increases in accordance with applicable guidelines. May participate in planning and conducting the local NAF wage survey IAW regulatory guidance.

Computes service computation dates. Clerical/Admin: Answers inquiries concerning status of pending actions. Maintains official employee personnel records and files.

Forwards timely and accurate copies of records for administrative and pay purposes to other offices as required.

May be responsible for processing and tracking status of installation records checks, state criminal history repository checks, and national agency checks.

Establishes new record series as required and disposes of records according to records management directives. May research and download forms and publications and post updates to directives.

Creates and edits user accounts in automated recruitment tool. Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12862831