Grants Compliance Manager (MA5/DAIO)

Full Job Description

Grants Compliance Manager (MA5/DAIO)

71028974

Join us as a Grants Compliance Manager and play a key role in ensuring public funds are managed responsibly and equitably to strengthen and sustain essential health services across Washington.

In this role, you’ll be the go-to expert on federal grant rules and collaborate across divisions to ensure grant activities and expenditures stay compliant.

This opportunity offers telework flexibility within WA state and provides meaningful work that directly impacts communities and people receiving our services.

All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.

About the division:

The Office of Regulatory Compliance & Oversight (ORCO) is part of the Division of Audit, Integrity, and Oversight (DAIO) within the Office of the Chief of Staff of the Health Care Authority (HCA).

ORCO provides technical assistance, resources, and oversight functions of federal and state grants, subawards, and state Medicaid expenditures.

ORCO is HCA’s centralized body to provide leadership, education, and support to all divisions of the agency at all employee levels to mitigate risks, comply with changing laws and assist the agency in accomplishing its goals directly related to subrecipient monitoring and sister state agency Medicaid oversight and compliance.

About the position:

The Grants Compliance Manager (Management Analyst 5) serves as the agency expert on the Code of Federal Regulations (CFR), specifically 2 CFR 200, 2 CFR 300 and 45 CFR Part 96.

The role provides compliance support for grant and subrecipient monitoring activities for state and federal initiatives, strategic planning on implementation of compliance initiatives, the development of subrecipient performance measures affecting the public and beneficiaries of services, and operations of and assistance for several grant compliance workstreams.

This position ensures agency risk is managed through compliance with the state and federal laws, policy, rules, and regulations that govern HCA’s grant funding streams.

This position is eligible to telework but is occasionally required to report on-site to meet business need.

The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington. This position reports to Olympia, WA.

Frequency of onsite work will vary based on business and operational needs. HCA has currently suspended the ability to support out-of-state telework.

Requirements

Some of what you will do:

• Collaborate with OCP and FSD to ensure FFATA reporting policies and procedures are adhered to and procedures are updated when gaps are discovered.
• Serves as the agency subject matter expert on all matters concerning 2 CFR 200, 2 CFR 300 and 45 CFR Part 96.
• Analyze FFATA reporting issues and develop solutions that meet HCA’s regulatory requirements.
• Manages the agency’s single audit monitoring responsibilities and leads the management decision letter process.
• Coordinate with Internal Audit and Audit Operations within DAIO to conduct internal reviews or compliance audits of grant-funded programs.
• Provides support to subaward managers on complex subrecipient compliance issues.
• Assess any findings to identify root issues and assist in creating corrective action plans to address the issues.
• Leads cross-divisional problem-solving efforts to ensure compliance with federal requirements and to ensure that we are utilizing federal administrative funding in the most efficient manner.
• Develops, maintains and trains consistent processes for grants and subrecipient monitoring utilizing expertise on 2 CFR 200, 2 CFR 300 and 45 CFR Part 96.
• Collaborate with program managers and finance staff to ensure grant activities and expenditures meet compliance.
• Liaise with the Research and Policy Analyst with DAIO to develop internal policies and procedures to ensure compliance with grant terms.
• Creates informational guides for agency subrecipients on grant regulations and expectations that are routinely updated to reflect the changing grants landscape.
• Lead, manage, and direct all required grant and subrecipient reporting activities and efforts to state and federal oversight entities.

Independently navigates the numerous complex data environments held by HCA to pull accurate data for reporting purposes.

This includes determining data sources for extraction, understanding how the different data interact and intersect with each other, directing compilation of data to be consumable and easily understood by executive leadership and external stakeholders.

• Manage and direct data migration/cleansing for the grants management solution.

Qualifications

Required qualifications:

Qualifying candidates will meet one of the following criteria options:

Option 1:

Master’s degree or higher in business administration, public administration, law, public health, health administration, or closely related field and three (3) years of the required experience below

Option 2:

Bachelor's degree in a field identified above, and five (5) years of the required experience below

Option 3:

Associate degree and seven (7) years of the required experience below

Option 4:

Nine (9) years of the required experience below

The required experience includes two or more of the following:

• Conducting research
• Analyzing policies, laws, rules, or regulations
• Conducting business analysis and developing requirements
• Leading business projects
• Managing business operations
• Application of government contracting and procurement laws and principles
• Implementation of government directives, initiatives and legislation
• Business policy development

Required competencies:

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Preferred qualifications:

• Grant management certification, CGMS, or equivalent.
• Lean Six Sigma Green Belt Certification.
• Experience in maintaining collaborative partnerships with stakeholders, key leaders from other agencies, other jurisdictions, HCA programs, and work teams.
• Experience in and an understanding of the organizational and political environment to decide the most critical need and the best use of staff and resources.
• Ability to lead, direct, and provide guidance to a diverse workgroup, building consensus in a high-pressure political environment.
• Strong organizational knowledge including how high-performing organizations succeed; principles of administration; effective problem-solving techniques; project management; and performance management discipline.

How to apply:

Only candidates who reflect the required qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification.

To apply for this position, you will need to complete your profile which includes three professional references and attach:

• A cover letter that specifically addresses how you meet the qualifications for this position
• Current resume

To take advantage of veteran preference, please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
• Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.

Additional Information

About HCA:

Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.

There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery.

Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.

What we have to offer:

• Meaningful work with friendly co-workers who care about those we serve Voices of HCA
• A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package WA State Government Benefits
• A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.
• And free parking!

Notes:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.

HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.

HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA’s mission.

Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.

Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description.

Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply.

If you have any questions about the required qualifications or how your experience relates to them, please contact us at HCAjobs@hca.wa.gov.

Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Lisa Fleming at (360) 725-1723 or lisa.fleming@hca.wa.gov.

The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.

E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

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