FISCAL SUPPORT SPECIALIST II

Full Job Description

KEY RESPONSIBILITIES:

The selected candidate will be responsible for a range of financial and customer service duties, including:

• Assist public at the Payment Center window which includes accepting payments and providing general information
• Process inter-departmental payments (Delinquent Taxes, civil, GCIC, etc.)
• Process payments and deliver paperwork of bind over bonds from other municipalities to the Fulton County Solicitor’s Office
• Balance daily tills
• Scanning and labeling of Daily Deposit Reports
• Email receipts to necessary recipients
• Scanning and naming signed checks into work folders
• Prepare cash bond checks
• Assist in delivering checks to customers
• Provide service to customers and co-workers over phone and email
• Other duties within department as needed

Preferred Qualifications:

• Excellent communication and interpersonal skills.
• Strong multitasking abilities in a fast-paced environment.
• Previous experience with account reconciliation and till management.
• Familiarity with court orders and legal documentation is preferred.

Associate's Degree in Accounting or related field required; supplemented by one year of experience as Fiscal Support Specialist I or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: Must possess and maintain valid Georgia driver's license.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

Requirements

Purpose of Classification:

The purpose of this classification is to perform administrative and clerical fiscal duties in the Fulton County Sheriff's Office.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical Assignment for this classification. Other duties may be required and assigned.

Performs customer service functions: provides information and assistance regarding department procedures, documentation, fees, or other issues in person, on the phone, and via email and mail; distributes forms and documentation; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution.

Collects and receives fees, fines, or other monies for County services: calculates appropriate fees, records transactions, and issues receipts; balances cash drawer; checks information for accuracy; posts and amends payments in computer database.

Processes accounts payable documentation; receives invoices from vendors; ensures accuracy and completeness of information and that appropriate account numbers have been identified; prepares check requests, notice of receipts and other documentation; posts adjustments and enters data into computer systems.

Enters financial information into department databases: verifies completeness and accuracy of information; updates database information; creates new spreadsheets/files; purges old data as appropriate; makes copies and distributes to appropriate parties; maintains copies in department manual files.

Processes a variety of documentation associated with department operations within designated timeframes and per established procedures: receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records.

Maintains file system of various files/records for the assigned area: prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.

Monitors inventory levels of department equipment and supplies: initiates orders for new/replacement materials; receives and distributes supplies and equipment.

Performs other clerical tasks: answers telephone; directs callers to appropriate personnel; records/relays messages; processes incoming/outgoing mail; makes copies; sends/receives faxes; prepares appointment letters; schedules meetings; distributes office supplies, etc.

Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including invoices, checks, payment vouchers, garnishments, deeds, titles, bids, quotes, and requisitions; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including purchase orders and receipts; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.

Operates or uses various equipment and supplies in order to complete work assignments: operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.

Communicates with supervisor, other employees, third party service contractors, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Depending on area of assignment, incumbents may also perform the following duties:

Leads and coordinates daily work activities of assigned crew or co-workers: confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers, assists with complex/problem situations, and provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment; assists with supervision of co-workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.

Coordinates and executes tax sales: analyzes, interprets and evaluates tax information and legal documents; advertises and attends tax sales; ensures activities comply with current local and state laws; maintains related documentation.

Manages inventory data: creates and/or updates inventory codes and vendor data; updates asset database; monitors availability of department funds for payment of inventory; conducts research; and maintains related documentation.

Processes requests for account adjustments: gathers and reviews account details; calculates and posts adjustments; submits completed work to appropriate personnel for approval; maintains related documentation.

Assists in developing departmental budget: reviews and analyzes budgetary needs; compiles, prepares and reviews budget documentation and impact statements; attends budget sessions and hearings.

Additional Functions:

Performs other related duties as required.

Qualifications

SPECIAL REQUIREMENTS:
All applicants must agree to and successfully pass a background investigation, drug screening and polygraph to be considered for employment with the Fulton County Sheriff's Office.

EXAMINATION
The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.

ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW YOUR APPLICATION FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE CLICKING SUBMIT. ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER ALL APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT.

Performance Aptitudes:

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of
recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

Additional Information