Facilities Maintenance Manager I / 60014079

Full Job Description

Are you the One? We are looking for a Facilities Maintenance Manager I, who will, under the general supervision of the Program Manager, serve as the Team Lead for Facilities Management and Resources. Assist with documentation and provides support for various projects, maintains projects schedules, and provides regular status updates regarding the projects. Assists with agency leases and site assessments. Supports the security of building keys and emergency activities in correspondence with the South Carolina Emergency Response Team.

Assist the Facilities Program Manager with the following: Prepares necessary documentation to support projects within Facilities Management and Resources.

Responsible for managing and directing the initiation of agency projects. Develop expected timeline.

Responsible for developing detailed project schedules, scopes, and timelines, to include a work plan, and setting up goals /deliverables.

Maintain effective collaboration with stakeholders to establish efficient workflows to ensure project runs smoothly without issues. Prepares status reports and provides updates to project stakeholders.

Coordinates requests and recommends changes. Identifies potential problems; facilitates problem resolution by determining or recommending and implementing a risk mitigation strategy.

Responsible for reviewing the entire project and completing a detailed report. Ensure all documentation related to the project is maintained.

Manage and coordinate all task associated with multiple small and large projects with minimal to moderate complexity and risk.

Update project plans, schedules, and reporting on project spending, distributing plans, schedules, and reports to team members and other stakeholders.

Track, update, and maintain project requirements, documentation, issues, funding risk and support all other project deliverables under the direction of the Program Manager.

Serves as a point of contact between internal teams, external vendors, and stakeholders to effectively convey information, answer questions, and resolve issues in a timely and professional manner.

Identify and address operational challenges or discrepancies.

Create and update procedural manuals, guidelines, and documentation for various facilities management processes to ensure consistency and best practices.

Assist with facilitating meeting and organizing meeting logistics such as scheduling meetings, reserving meeting rooms and other resources, preparing meeting notes, and other communications as required.

Work with procurement teams to facilitate the purchasing process for supplies, equipment, and services required for facility operations, ensuring compliance with organizational policies.

Perform other duties as assigned.

Assists Program Manager with determining space needs as directed by upper management. Travels to sites as needed by Program Manager.

Ensure Request For Space documentation is completed, reviewed, signed, and submitted to the Department of Administration. Conduct site visits.

Review space solicitations and assist in selections based on agency needs. Review draft leases. Construct Exempt leases in accordance with Department of Administration standards.

Ensure leases are prepared for signature for upper management. Ensure all supporting documents pertaining to leases are submitted for signature.

Ensure all lease documents are maintained on the L drive. Ensure lease roster is up to date as necessary.

Maintain a schedule of site assessments in accordance to agency needs. Ensure site assessments are conducted of agency facilities as directed. Ensure follow ups as necessary.

Review and approve assessment reports. Ensure Facilities Manager is briefed on assessment results. Ensure assessment reports are maintained on the L drive.

Ensure facilities and property estimates are updated on annual insurance document.

Ensure agency key control policy is up to date. Ensure high security keys are accounted for and maintained in accordance with established policies. Ensure all keys are organized.

Provide keys to staff as needed. Work closely with vendors to provide lock and key services. Manage costs, per blanket purchase orders.

Assist the Facilities Manager in State emergency activities to include South Carolina Emergency Response Team(SERT), Mass Care(ESF6 Shelter Operations), Recovery Operations, and Donated Goods(ESF18).

Attend Emergency Management Division meetings, as it relates to areas of responsibility. Respond and participate in state emergencies as it relates to areas of responsibility.

Ensure agency Defibrillators are maintained. Ensure batteries and pads are changed as necessary. Ensure accountability and location of defibrillators are maintained.

Ensure the Jefferson Square floor monitor roster is up to date.

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• 13 paid holidays.
• State Retirement Plan and Deferred Compensation Programs.

Requirements

A high school diploma and professional experience in building, repairs, and maintenance or in the specific area of assignment.

Additional Requirements:

Requires holder to drive routinely.A valid driver's license is required.

Qualifications Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals.

Ability to conceptualize needed change and to initiate appropriate activities to move from concept to implementation. Ability to exercise judgement and discretion.

Ability to establish and maintain effective working relationships. Additional Information Please complete the State application to include all current and previous work history and education.

A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply online.

All correspondence from the Office of Human Resources will be through electronic mail.The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.