Supervisory Facilities Operations Specialist

Full Job Description

The Architect of the Capitol is accepting applications for a Supervisory Facility Operations Specialist to assist with strategic planning and provide overall direction, planning and deployment of resources of the operations of the Supreme Court's Electrical & Elevator Branch, Grounds Branch, and the Day, Evening, and night sections of the Maintenance Branch.

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position.

You must meet all eligibility and qualifications requirements by the closing date of the job announcement.

Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions.

It is available for your review on the OPM web site at OPM qualification standards Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled.

To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Candidates for the GS-14 grade level must have at least 52 weeks of specialized experience equivalent to the GS-13 grade level in the Federal service.

Specialized experience is defined as having experience: (1) Providing strategic planning and overall direction for program management aspects of renovation and maintenance projects in the tracking of facility maintenance, preventive maintenance and corrective maintenance; (2) Conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans, specifications for workability and facility condition assessments; (3) Assisting in managing and technically directing contract administration activities.

Includes monitoring contractor activities through personal contact or review of performance data to ensure compliance with technical, financial and delivery requirements of the contract; and (4) Performing administrative and technical supervision of people in the performance of facility maintenance and repair work.

Major Duties:

This position is located in the Architect of the Capitol, Office of the Chief Operating Officer, Office of the Executive Director of Facilities Operations, Supreme Court Building and Grounds, Operations and Maintenance Division.

***The ideal candidate for this role has superior people-centric Supervisory and Management capabilities for skilled trades and engineering personnel while providing strategic planning and oversight relating to facility maintenance program management and facility requirements.

Additionally, this position requires short and long-range planning and oversight of minor construction projects.

*** PLEASE NOTE: The selectee will be designated as an “Emergency Essential Employee” and will be required to work in emergency situations.

Tour of Duty: Monday - Friday (7:00 am - 3:30 pm) Hours May Change Due To Operational Needs of Management Major Duties Include: Supervisory and Managerial Responsibilities Performs administrative and technical supervisory functions for subordinates.

Assigns duties and evaluates performance. Manages the organizational unit's budget and workload.

Develops performance requirements for subordinates and ensures a mutual understanding of the performance standards.

Resolves disputes, conflicts, and complaints and when appropriate refer to agency resources as applicable.

Provides leadership to ensure support for equal employment opportunity (EEO) goals and requirements. Provides for employee skills enrichment through job related coaching, mentoring and training.

The incumbent will foster a culture of learning, sharing, cooperation and teamwork that improves efficiency and effectiveness throughout the organization.

Ensures subordinates are aligned with organizational policies and procedures, i.e. absence and leave, discipline, award, IT, etc.

Excellent interpersonal skills are necessary to interact with AOC staff, senior staff, officials from other agencies and the general public.

Demonstrates skill in developing and delivering oral and written presentations as well as making recommendations on management issues in concise and convincing language.

Mentor, collaborate, and direct Facility Operations Specialists and junior engineers on various mechanical, electrical, plumbing and tenant renovation projects.

Based on duties assigned, employees may require knowledge of hazardous (e.g. lead paint and solvents) and universal (e.g.

lamps and batteries) waste management requirements to ensure compliance with environmental regulations in performance of duties (e.g.

decide hazardous material is no longer needed and will be disposed, select containers for waste accumulation, add waste to containers, label containers, move waste to and from waste accumulation sites, manage waste accumulation sites).

Provides waste management guidance and answer questions concerning waste management.

Provides or receives training, either on the job or through classroom training to ensure that all direct reports know how to use required Personal Protective Equipment (PPE).

Facility Maintenance Program Management Responsible for program management aspects of renovation and maintenance projects for the Division. Plans projects to be performed.

Oversees day-to-day operations of shops within the division, oversees and performs tracking of facility maintenance preventive maintenance, corrective, and work requests using CAFM software.

Review and approve request for purchasing of required materials for shops within the division. Reviews construction and renovation proposals.

Considers currently scheduled work and the requirements of proposed projects to identify the availability of materials and staff. Schedules the procurement of additional materials as needed.

Prepares requirement documents to obtain additional permanent or temporary staff as needed. Responds to unexpected requirements by reallocating staff and material.

Works with subordinate supervisors to coordinate projects that may be required on short notice. Manages the funding allocations for shops within Division.

Prepares reports on technical and administrative aspects of program operations for use by higher management levels relational to operations and maintenance and/or capital projects.

Contractor Oversight Monitors contractor performance and approves progress payments.

Reviews change orders, schedule changes, and other matters that warrant evaluation, and coordinates with the Contracting Officer to ensure that projects remain on schedule.

Coordinates with assigned project Construction Representatives to ensure that plans, blueprints and materials are available.

Receives and reviews reports from the Construction Representatives to monitor contractor work performance and compliance with project schedules.

Analysis of Facility Requirements Performs facility condition assessments of the Supreme Court Buildings and Grounds and directs needed maintenance, renovation and repairs as needed.