Executive Secretary 2

Full Job Description

Are you a detail-oriented professional with strong organizational and communication skills? The Pennsylvania Game Commission is looking for an ambitious Executive Secretary 2 for their headquarters office in Harrisburg. In this role, you will provide administrative support to the Executive Director and Governor-appointed Commissioners. If you are ready to take this next step in your administrative career, we want to hear from you!

Requirements

In this important role, you will serve as confidential secretary and sole source of administrative support to the Executive Director and Governor-appointed Commissioners, with the majority of your work performed independently.

You can expect to relieve the Executive Director of details pertaining to the control of work agenda, processing of inter and intra departmental written correspondence, and preparation of travel itinerary.

This position establishes and maintains effective working relationships with employees, legislators, and the general public.

In addition, work includes gathering information from the public, resolving complaints and working as liaison for the Executive Director among Commissioners and staff.

You will have the opportunity to communicate with staff of other state agencies and Game Commission bureaus on a variety of topics.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:45 AM to 4:00 PM, Monday - Friday, with 45-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time.

Telework is not permitted during the initial six-month probationary period; eligibility may be granted upon its successful completion.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Five years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis up to four years; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.