Data Entry Intern (Term-Limited)

Full Job Description

The Registrar’s Office is seeking a detail-oriented and dependable Term Limited Date Entry Intern Full Time for 1 year. This position plays a key role in supporting transcript accuracy by reviewing discrepancies, assisting with corrections, and processing transcript requests. The ideal candidate thrives in a fast-paced, high-traffic office and demonstrates strong communication, analytical, and organizational skills.

This is a term-limited position that is expected to last until August 2026 but may be adjusted based on the business needs of the office.

Requirements

Transcript Evaluation and Data Accuracy

• Review and analyze student transcript data to identify discrepancies or inconsistencies.

• Make authorized and appropriate corrections to student academic records.

• Flag and escalate complex transcript issues to permanent staff or relevant departments

Records Management and Compliance

• Process official transcript requests in compliance with established protocols and timelines.

• Ensure the accuracy, integrity, and confidentiality of student academic records at all times.

Collaboration and Cross-Departmental Communication

• Collaborate with the Registrar’s Office, IT, and other departments (e.g., Academic Affairs, Admissions, Transfer) to resolve transcript-related errors.

Quality Control and Process Improvement

• Support quality control efforts by cross-checking reports and participating in validation processes.

• Follow documented procedures and actively contribute to the improvement of transcript-related processes.

Customer Service and Support

• Provide timely, professional, and courteous support to students, faculty, and staff regarding transcript services.

• Perform general administrative duties and special projects as needed to support the department.

Qualifications

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

G2D1IX

DATA ENTRY INTERN

MINIMUM QUALIFICATIONS:

Experience Only:
None

OR

Education and Experience:
None

Required Competencies:

• High attention to detail with demonstrated accuracy in data review or record-keeping tasks.

• Ability to work independently and maintain focus in a fast-paced, high-volume environment.

• Strong written and verbal communication skills.

• Ability to work collaboratively across departments and with a diverse team.

• Comfortable using technology and learning new systems.

• Maintain a high level of professionalism, discretion, and confidentiality in all interactions

• Demonstrate sound judgment and a calm, solution-oriented approach, even in busy or high-pressure situations.

• Contribute to a positive, respectful workplace environment by focusing on collaborative, productive communication.

Preferred Competencies:

• Experience working in a Registrar’s Office or higher education setting.

• Familiarity with student information systems such as BANNER or Workday.

• Background in accounting, mathematics, data entry, or a related field.

Appeal Rights: (Updated)

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative.

This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

All correspondence regarding your status in the selection/examination process will be communicated through email.

All state classified employees must be hired and promoted through a comparative analysis process. After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase. Any attachments such as cover letters, resumes or other documents that support your experience may also be reviewed during this phase.

This announcement may be used to fill multiple vacancies.

Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well-informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Adams State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Tracy Rogers, at tracy_rogers@adams.edu or call (719)587-7990”

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