CONTRACT SPECIALIST

Full Job Description

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a CONTRACT SPECIALIST, Position Description Number T0047000 and is part of the LA ANG 159TH FIGHTER WING, National Guard.

GENERAL EXPERIENCE: Must possess the experience in position supporting competencies in business, finance, risk management, project management, or supply chain management; experience must include competencies such as skill in collecting and analyzing data and the ability to communicate clearly and effectively and other professional competencies in procurement administration or purchase card management.

SPECIALIZED EXPERIENCE: Must possess at least One (1) year of specialized experiences at the GS-11 level; AND/OR at least Thirty-Six (36) months experience, education or training of the full scope of contracting and acquisition and a working knowledge in one or more of the following areas: (1) Performing acquisition planning including market research and knowledge of a wide variety of contracting methods that satisfy mission needs and meet customer requirements, (2) Advising Contracting Officer Representatives and advising customers on procurement preparation and development of contractually acceptable specifications, work statements, and quality assurance criteria, (3) Reviewing procurement requests to assure clarity, adequacy, and completeness, and (4) Reviewing contract terms and technical specifications to identify any special requirements.

Major Duties:

Duties and Responsibilities: 1. Plans the overall approach to meet contracting program objectives for a variety of requirements with multiple complexities.

Analyzes difficult/controversial contracting issues, determines, recommends and/or implements course of action which may depart from previous approaches for long-term contract performance or short-term contracts with extremely stringent time frames.

Provides business advice and assistance to technical personnel involved in the development of the performance work statement/statement of work/statement of objectives or data requirements.

Reviews a diverse variety of requisition packages for adequacy and compliance with administrative, regulatory, and procedural requirements and consistency with current market practices and conditions.

Serves as a contracting authority and advisor to management, customers, and contractors in assignment area relative to the market, the industry, specifications, socioeconomic concerns, and similar matters.

Performs acquisition planning, along with the program manager/customer, technical, legal, and finance personnel to develop market research, acquisition strategy, milestones, evaluation/source selection criteria, and/or incentive or award fee provisions, as applicable.

Exercises experienced judgment, initiative, and resourcefulness to identify regulations and laws which do or do not apply to the particular procurement, to consider financial arrangements and incentives, and to develop justifications for adopting a contractual posture.

2. Oversees the procurement of a wide variety of services, supplies, construction and architect and engineering.

Researches, interprets, analyzes, and applies all regulations, business and industry practices, market trends, Government Accountability Office (GAO) and Comptroller General decisions, public law, case law, and precedents.

Devises special terms, provisions, clauses, and conditions applicable to the solicitation and contract as required.

Ensures that the price schedule is properly structured and determines sources to be solicited.

Prepares solicitation, amendment, and contract documents incorporating applicable terms, conditions, provisions and clauses.

Receives and performs oversight of quotes/bids/proposals evaluations and determines the acceptability of offers based on an analysis of financial and technical information gained.

Conducts price or cost analysis as needed. Recommends or determines the competitive range.

Formulates negotiation strategies and identifies areas subject to negotiation (e.g., price, quantity discounts, packaging, payment discounts, transportation, and delivery). 3.

Executes post-award contract performance management actions on assigned contracts.

Appoints Contracting Officer Representatives (CORs) within delegated authority and manages the COR program as required.

Evaluates contractor performance for compliance with terms and conditions of contracts and ensures timely submission of contract deliverables and performance metrics.

Makes field site visits, if necessary, detecting and correcting labor standards violations, taking appropriate action to expedite delivery or performance when required by mission changes, monitoring the contractor's use of government-furnished property inventories, and issuing change orders as necessary.

Obtains additional funds or de-obligates funds as necessary.

Analyzes a variety of unusual conditions, questions, or issues including complex contract administration problems, e.g., disputes, labor violations, and claims, and identifies alternative courses of action which may depart from previous approaches.

Determines the reasonableness of claims. Researches and recommends appropriate action for resolution of difficult problems or claims through interpretation of contract requirements.

Negotiates and prepares contract modifications including those caused by changes in technical requirements, in quantities, ordering unpriced options, and similar issues.

Maintains records to identify adverse trends in contractor performance, and documents contractor past performance. 4. Serves as business advisor to a wide range of customers.

Represents the interest of the organization in a professional manner in meetings and various contacts outside the agency on a variety of issues that often are not well defined.

Provides business advice, guidance, training, and assistance to team members, technical or program personnel, functional commanders, and/or contractors on contractual language, legal responsibilities, acquisition and business-related issues.

Assists in providing interpretation/clarification to contractors and customers on contractual language, contractual and federal/state/local regulatory requirements, and business opportunities.

Prepares correspondence, reports, memoranda or other documents and briefings (scheduled or ad hoc) that support contractual actions or recommendations. 5. Perform other duties as assigned.