Contract Administrator (D8 112813)

Full Job Description

The Iowa Judicial Branch – Juvenile Court Services, in State Court Administration, seeks applicants for a Contract Administrator to support service contracts for all of Juvenile Court Services in District 8.

This position will be located in either the Jefferson County Juvenile Court Services Office in Fairfield, Iowa or the District Court Administration Office within Wapello County, located in Ottumwa, Iowa.

Under the supervision of the Juvenile Court Services Contract Administration Supervisor, this position is responsible for overseeing and administering both formal and informal Request for Proposal (RFP) processes, as well as drafting new contracts, renewals, and amendments.

The position includes documenting, tracking, and managing assigned contracts to ensure compliance with deadlines and performance measures.

Additionally, the position’s responsibilities include establishing and tracking the annual district budget in alignment with priorities and constraints set by the assigned Chief Juvenile Court Officer (CJCO), verifying vendor invoices for accuracy and proper documentation, and preparing claims for payment.

The position also maintains accurate records of all payments and contracts, compiles and submits statistical reports within established deadlines, conducts annual contract compliance reviews, and monitors vendors to ensure adherence to contractual requirements, working to resolve any identified deficiencies.

The successful candidate will have strong attention to detail and organizational skills, with the ability to manage multiple priorities and deadlines effectively.

A solid understanding of applicable state laws, administrative rules, and regulatory requirements is essential.

The successful candidate should possess excellent analytical and problem-solving abilities, strong written and verbal communication skills, and proficiency in compiling and interesting statistical data.

This position may qualify for hybrid work after successful completion of a 6-month probationary period. Occasional travel may be required.

What’s in it for you:

• Collaborative, positive professional work environment
• Opportunities to make a widespread difference in the Iowa communities
• Excellent benefits package
• Paid Holidays/Vacation/Sick Leave
• Iowa Public Employees’ Retirement System (IPERS) plan
• Employee discount program
• Employment with the Iowa Judicial Branch may qualify for the federal student loan repayment program.

The pay range for this position is $58,219.20 - $92,040.00 annually. This is a FLSA-exempt position. The starting salary for new state employees is expected to be at the base of the pay range. Adjustments may be made if the successful candidate has relevant experience.

Position classification is determined as the ‘best fit’ of the duties assigned to and performed by a position. This position is classified as a Contract Administrator as summarized below.

Summary

Prepare, negotiate, review, and oversee contracts and terms to ensure the contracts conform to legal requirements and objectives.

Examples of Duties and Responsibilities

• Ensure contract compliance with legislation, policies, and procedures. Identify potential risks associated with contract terms. Recommend adjustments and mitigation strategies.
• Draft and administer contacts with contracting parties to ensure compliance with the terms of the contract.
• Liaise with the Iowa Judicial Branch project stakeholders to ensure the projects are executed safely and properly.
• Prepare reports and data regarding contract compliance, progress, and administration.
• Maintain accurate and organized records of all contracts.
• Track contract milestones, deliverables, renewals, and deadlines. Monitor contract performance and resolve any issues.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Ability to read, analyze, and interpret legal documents, financial reports, and technical documents.
• Knowledge of legal requirements and execution of contracts.
• Knowledge of purchasing and supply chain procedures.
• Knowledge of a government accounting environment.
• Effective negotiation skills.
• Ability to meet deadlines and manage time effectively.
• Verbal and written communication skills.

Attention to detail.

This is a non-merit position with the Iowa Judicial Branch. Candidates must follow the instructions in the "To Apply" section.

Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.

Qualifications

The incumbent must meet the minimum requirements to qualify for the position.

1. Bachelor’s degree from an accredited college or university in business administration, contract management, or a closely related field.

Experience may be substituted with related education on the basis that successful completion of thirty (30) semester hours or academic equivalent equals one year of experience.

Preferred Qualifications

• Experience with formal and informal Requests for Procurement processes.
• Experience establishing, maintaining and documenting an annual budget.
• Experience with generally accepted governmental accounting principles.
• Experience conducting audits or compliance reviews.
• Experience compiling statistical data and reports.
• Knowledge of state laws and administrative rules.

The Iowa Judicial Branch is an Equal Opportunity/Affirmative Action employer. Applicants may review the Equal Employment Opportunity Utilization Report from the Iowa Judicial Branch website as part of our commitment to transparency and compliance with federal and state regulations.