Clerical Assistant 2

Full Job Description

Are you searching for a clerical career with the Commonwealth of PA? Do you consider yourself energetic, efficient, and detail oriented? If you are, the PA Department of Transportation may have the perfect opportunity for you. This position provides clerical and administrative support for the garage and staff at the Centre County Maintenance Organization.

Apply today to join our dedicated team!

Requirements

The Clerical Assistant 2 in this position will be headquartered in Centre County, however will perform clerical and administrative duties in both the Centre and Clinton County Maintenance Organizations. These duties include the daily maintenance of all records pertaining to the distribution of fuels, such as fuel cards, security and clearances, reconciliation reports, and daily and weekly transactions and records. In addition, you will collect fuels slips daily from field and administrative personnel and then forward to Accounting Assistant monthly. You will also review M-614s daily to verify documents are correct.

In addition, you will perform as the receptionist for the garage and greet internal and external customers, provide services as needed, or direct them to appropriate point of contact. Requisition all garage repair parts, document purchases, and track orders. When invoices are received from vendor, attach the required documentation (requisition form, packing slips, etc.) and forward to Account Assistant for payment in a timely manner.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 7:00am to 3:00pm, Monday thru Friday with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

How To Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicants own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

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