Clerical Assistant 2

Full Job Description

The Department of State is searching for a Clerical Assistant 2 who will provide clerical and office support for the Bureau of Corporations and Charitable Organizations. If you are energetic, efficient, and detail oriented, this may be an excellent opportunity for you.

Apply today to join our dedicated team!

Requirements

As a Clerical Assistant 2, you will provide clerical and office support within the Bureau of Corporations and Charitable Organizations ensuring efficient operations and effective work product. In this position, you will:

• Perform Customer Service duties by answering phone calls from internal and external sources pertaining to questions regarding filings and payments.

• Sort mail daily by filing type and date. (Corporate, Uniform Commercial Code, Certification, Charities)

• Perform data entry of all documents pertaining to the Division of Operations and Support.

• Input information from the filings and requests for processing in the computer system according to bureau policies and procedures, as provided.

• Review documents to ensure they meet all requirements and verify all data entry to confirm they are error free. Correct errors as found.

• Search and retrieve information contained on microfilm.

• Prepare documents for scanning by coding and affixing labels to them.

• Create reports of the work submitted in the computer systems.

• Track checks and payments made for filings and requests. Reject submitted filings and requests when no money is attached.

• Prepare user close out reports and wrap checks/payments for processing.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:30am to 5:00pm, Monday - Friday, with a 1-hour lunch.

Telework: You may have the opportunity to work from home (telework) part-time.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg, PA. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.