Clerical Assistant 2

Full Job Description

The PA State Police are searching for a Clerical Assistant 2 who will provide administrative and clerical support to the Procurement and Supply Unit of the Staff Services Division, in the Bureau of Training & Education. The Procurement and Supply Unit purchases and provides supplies, materials, and equipment to the staff of the Bureau of Training & Education, including four Regional Training Centers.

If this sounds interesting to you, apply today to become a member of our team!

Requirements

The Clerical Assistant 2 in this position will initiate purchase requests for out-services trainings; as well as janitorial, office, and other training supplies and needs for the bureau. Ensures and facilitates distribution when items are received. Acquires price quotes when necessary, places orders via phone or online, and ensures accurate items are ordered. Responsible for P-Card purchases and for the monthly reconciliations for the Bureau. The Clerical Assistant 2 will review invoices for accuracy and receives delivered purchases and processes payment accordingly while ensuring compliance with Department regulations. Prepares typed documents and correspondence for the Procurement and Supply Unit via computer. This may include drafting letters, designing forms, and preparing agency requisitions based on information acquired for purchasing. Completes audits as requested by Comptroller's Office.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday thru Friday with a 30-minute lunch.
• Free parking at this facility.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• One year or more of experience using Microsoft Office Suite (Word, Outlook and Excel).
• One year or more of experience in reviewing and processing payments.
• Six months or more of experience using SAP or similar programs.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How To Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicants own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

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