Building Services Manager

Full Job Description

The current vacancy is in the Property Management department. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.

If you are looking for an interesting and meaningful new role in Building/Facility Management, Ramsey County Property Management is looking for you!

We are searching for talented individuals to join our property management team in our mission to support the County’s most important properties. From the St.

Paul Courthouse & City Hall, and our Correctional Facilities, to our Libraries and our Public Works properties, Ramsey County is a great way to continue to grow your career in Building/Facility Management.

Under administrative direction, support the common department goals or provide welcoming, accessible, energy efficient, safe, and clean office and public spaces on all assigned properties by: assisting in the overall responsibility for the management and daily operation of the building, including facilities maintenance, tenant services, custodial and security services; directing the operations of personnel and finance to include administrative and support functions relating to budget, personnel, purchasing, policies and procedures; providing coverage as the 24 hour, 7 day a week on call emergency contract person; and perform related duties as assigned.

To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.

Requirements

1. Promote a diverse, culturally competent, and respectful workplace. 
2. Communicate and apply the Department's vision statement, mission statement, policies and procedures to staff and contracted personnel.
3. Function as the primary customer service representative in the facilities and is the main liaison between the tenant organizations and Property Management administration. Coordinate department communications to tenants in conjunction with the Support Services Manager.
4. Responsible for ensuring the safety and security of employees and visitors at assigned facilities; monitor and enforce the internal safety procedures and compliance with OSHA, ADA, building codes and other applicable laws and regulations.
5. Participate in decisions regarding the hiring, evaluation, and discipline of staff. Supervise subordinate staff activities by delegating duties, directing workflow, and inspecting work assignments. Approve, maintain, and ensure the accuracy of all payroll and personnel records.
6. Work closely with assigned union and non-union team members to ensure positive labor relations are pursued and monitor subordinate interpretations of bargaining contracts to maintain consistent labor practices.
7. Administer performance appraisal for staff, establish performance goals and provide constructive feedback. Review performance of staff and/or contracted personnel to assure performance, compliance, and cost effectiveness. Participate in grievance hearings as needed.
8. Supervise regulatory compliance in testing and maintain mechanical and life safety systems within the facilities. Implement and monitor ongoing life safety training for staff and tenants. Follow, review, and update emergency and life safety procedures and plans.

Train staff in monitoring facility operating systems.

Supervise contractors and staff in preforming preventive maintenance tasks and repairs of critical and non-critical building systems including backup generators, uninterruptible power supply systems, security and fire protection systems, HVAC and exterior building envelope systems.

Establish and implement the schedules to maintain these systems.

9. Supervise exterior maintenance programs including ground care, landscaping, snow removal, parking lots, and site access and safety issues.
10. Respond to and coordinate emergency repairs through staff or contractors.
11. Supervise contractors in routine maintenance and repair activities as well as operating and capital projects in the facilities. Review the performance of contract workers to assure safe and satisfactory work performance, contract compliance, and cost effectiveness.
12. In conjunction with department Project Managers, verify project contract specifications, inspect contractor work for deficiencies, ensure contract compliance and adherence to applicable building/safety codes while maintaining project records.
13. Assist in the planning of space utilization and layout. Coordinate the repair, construction, relocation, and remodeling of office space to meet building occupant needs.
14. In conjunction with the department Procurement & Contract Manager, manage service contracts and procurement activities appropriate to the facilities including the coordination of contract bid specifications, evaluation of bids and proposals, preparation of vendors performance reports and adherence to procurement guidelines.

Under administrative direction, develop the facilities annual budgets by analyzing past performance and projecting future needs.

Monitor the facilities budget to see that revenues and expenditures remain within the limits of the approved budget; authorize payments to various vendors and County agents; authorize budget adjustments as required; participate in decisions regarding the authorization and purchase of supplies, furniture, services, and equipment.

15. Under administrative direction, develop the facilities asset preservation plan including CCAMPP, 20-year, 6 years, and 1-year plans.
16. Analyze reports and data generated by the automated maintenance system to identify problems, trends and process improvement as needed.
17. Maintain Assets, Service Requests, work orders and preventative maintenance tasks using the Enterprise Asset Management System. 

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position’s management approved work schedule is required.)

Finger printing: The Bureau of Criminal Apprehension (BCA) and the FBI require the Property Management Department to submit fingerprint cards of new employees and to keep them on file for every employee that has access to areas where their databases or information are accessed, produced, used, or stored.

Bureau of Criminal Apprehension (BCA):

Certification by the Bureau of Criminal Apprehension (BCA) for authorized access to areas where the Criminal Justice Information System (CJIS) is accessed or CJIS information is stored is required after hire and the ability to maintain this certification every year.

ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19.

Qualifications

Education: High school or GED and completion of a 2-year vocational certificate in HVACR, Building/Systems or related maintenance field.

Experience: Five (5) years of experience in the operations, maintenance, and repair of buildings, building mechanical systems and grounds; including three (3) years’ experience as a Mechanical Maintenance Manager or similar position managing all aspects of facility operations, oversight of contractors and supervision of staff.

Substitution: Equivalent combination of education and related experience.

Certifications/Licensure: Must have and maintain a valid drivers’ license.

Additional Information

The examination process will consist of the following section with each section weighted as indicated:

• Training and Experience Rating = 100%

The examination for Building Services Manager. will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire.

Not all applicants who meet the minimum qualifications will pass the training and experience rating.

The rating on this supplemental questionnaire will depend on your answers to the questions –do not mark “see resume” or “see work history” as a response.

Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.

Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a Building Services Manager.

This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy.

Candidates will remain on the list for 30 days or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted.

Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process.

Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.

Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment.

Each case is considered on its individual merits and the type of work sought.

However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

In addition, you will be subject to the following:

• Department of Human Services (DHS) Background Check
• Fingerprint-based Records Check
• Prison Rape Elimination Action (PREA) Investigation

E-Verify Participation: Ramsey County participates in the federal E-Verify program.

This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.

If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment.

Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.

Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce.

The county strives being equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees.

Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them.

Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved. To print a paper application for this posting click Paper Application.

You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.

For further information regarding this posting, please contact: Lindsey.Hunter@co.ramsey.mn.us