Adult Education Data Specialist - Non-Classified

Full Job Description

Colorado Department of Education – What We Do
The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.

As the administrative arm of the State Board of Education, CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.

CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.

CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.

Why Work For CDE
The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!
The following is a summary of the benefits we offer:

• Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.
• Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.
• Employer paid short-term disability and life insurance
• Up to 160 hours of Paid Family Medical Leave (PFML)
• 11 paid holidays per year
• Competitive vacation and sick leave accruals
• Retirement through the Public Employees Retirement Association (PERA) www.copera.org
• Employer paid RTD Eco Pass (certain restrictions may apply)
• Paid professional development opportunities

A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While most salary offers are made within the posted range, occasionally an offer is made below or above the posted range based upon this salary analysis.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Requirements

Work Environment:

This position is full-time, state and federally funded (funding is expected to continue indefinitely unless otherwise indicated in this posting), and is Hybrid (Remote/Home Office with a requirement to report to work location per business needs).

• Extended hours during the evening or the weekend may be required by business needs
• Required to travel once a month within the State of Colorado for Meetings/Trainings outside of CDE buildings
• A Remote (Home) office is required
• Required to report to the work location per business needs.
• Essential Functions (ADAAA)
  • LIGHT/Office environment:
    • Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time
    • May be required to lift and move up to 10 lbs of force frequently or 20 lbs occasionally
    • Required lifting, bending, stooping, pushing, walking, etc.
    • Light work usually requires walking or standing to a significant degree
      
  • DL Not Required: Required to independently obtain and determine means to complete travel requirements. (For positions that only report to CDE locations and can use public transportation to complete that.)

Position Summary:
The Adult Education Initiatives Office within the Colorado Department of Education is seeking an individual to fill the Data Specialist position within their team of 10 staff. If you enjoy supporting local education programs in collecting and reporting data, data review and compliance monitoring, and data analysis and reporting, we encourage you to apply for this role.

The Adult Education Initiatives Office serves thousands of adults 17 and older in need of a high school credential, improved English language skills and job upskilling that will lead to meaningful employment, helping to break cycles of poverty and building stronger local communities within Colorado. The Adult Education Data Specialist supports the Adult Education Initiatives (AEI) team and local grantees (school districts, non-profits, community colleges, libraries, etc.) that receive federal Adult Education and Family Literacy Act (AEFLA) and state Adult Education and Literacy Act (AELA) competitive grant funds to efficiently and effectively implement grant programming through data monitoring, data system training, data analysis, data reporting, and technical assistance activities with grantees. The data specialist also supports data collection and reporting on the Colorado Adult High School state grant program. The AEI Data team is made up of the Data Specialist and Data Manager.

The final salary is anticipated to fall within the posted salary range, however could be higher or lower depending on the knowledge, skills, abilities, and other qualifications of the preferred candidate while considering internal equity.

Major Duties and Responsibilities:

• Under the supervision and direction of the Office of Adult Education Initiatives Adult Education Data Manager:

• Conduct weekly, quarterly, and monthly data monitoring of grantee data; communicate data errors and issues to grantees and provide clear, actionable instructions to resolve them; monitor and track completion and resolution of identified errors and issues.

• Respond to grantee email questions about data rules, data reporting policies, and Colorado-specific data system customizations; direct user to data system vendor helpdesk for other inquiries.

• Conduct user acceptance testing with data system vendor, tracking issues and concerns and verifying customizations and fixes meet desired specifications.

• Support the maintenance of user access to the data system, including responding to and tracking new user requests, requests to disabled user accounts, and requests to modify user permissions.

• Conduct daily export of assessment data for data system integrations.

• Create and maintain data system user instructions, resources, and process documentation.

• Research, identify and disseminate information and best practices to staff and grantees around data management, monitoring, and interpretation.

• Develop and deliver data system training to local grantees including in both synchronous and asynchronous environments.

• Develop data reports and visualizations (charts, infographics, dashboards, slides, etc.) and present on data-related topics.

• Track and monitor grantee progress toward grant performance targets.

• Provide feedback on data-related team decisions and products (e.g. funding applications & scoring rubrics, program evaluation and monitoring, assessment training, annual reports, etc.).

• Maintain working knowledge of AEI team goals and projects; attend and participate in team and agency-wide meetings.

• Use AEI team and CDE tools to manage projects and organize work.

• Other duties as assigned by the immediate supervisor.

Qualifications

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor's degree from an accredited college or university or equivalent work/postsecondary research experience in grants management, data collection and reporting; or adult, community, or higher education OR
• Two (2) years of work experience using adult education data systems for data collection, compliance monitoring, analysis, and reporting.
  
  QUALIFICATIONS AND CONDITIONS:
  Qualifications for Success in the Position:

• Ability to identify complex problems, seek out relevant information to inform the solution, develop and evaluate options and implement solutions.

• Proficient in project management and coordination.
  

• Strong written and verbal communication skills.
• Strong attention to detail (proofing work, spelling, grammar, formatting, etc.).
• Demonstrated ability to effectively balance quality of work and productivity expectations
• Demonstrated ability to effectively collaborate with internal and external customers (e.g. school districts, other CDE units)
• Demonstrated ability to prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines
• Demonstrated ability to take initiative and exhibit a proactive approach to work
• Demonstrated ability to identify problems and recommend solutions prior to the standard being jeopardized
• Demonstrated ability to work independently, as well as, on a team.

Preferred Qualifications (Preferred/Not Required):

• Experience querying and analyzing data.

• Experience in state or federal grant management.

• Experience working with or within systems serving adult learners and job seekers.

• Experience in conducting program evaluation and producing reports

• Experience using LiteracyPro’s LACES data system or other state data systems.

• Experience developing training and resources.

• Experience providing technical assistance and customer support.

Conditions of Employment (Required):

• Must be willing and able to submit to the pre-screening process and pass a background check.
• Ability and willingness to independently determine, obtain means, and complete required travel
• Required to travel once a month within the State of Colorado for Meetings/Trainings outside of CDE buildings
• Work extended schedule per business needs
• Report to work location per business needs
  
• DL Not Required: Required to independently determine and obtain means to complete travel requirements.
• Sign the acknowledgment form that this position is state and federally funded through state and federal funds and subject to availability.

Additional Information

Complete Applications must include:

• Completed Online Application: Required - Submitted through our ATS.
• Cover Letter: Required - Attach to the Application
• Resume: Required - Attach to the Application
• Transcript: Required if using education to meet MQs - Attached to the online application and meeting requirements as described under "College Transcripts".

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.

Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to hr@cde.state.co.us.